Navy Command, Strategic Engagement Officer

UK Ministry of Defence; Glasgow; On-site; GBP 36,000 - 43,000; Full time

Job summary

Join the UK Ministry of Defence as a Strategic Engagement Officer within Navy Command Headquarters. You will play a crucial role in enhancing internal communications and stakeholder engagement, ensuring efficient collaboration across the Programme Team. This position offers a dynamic work environment with opportunities for professional development.

Benefits

Civil Service pension with employer contribution of 28.97%

Learning and development tailored to your role

Flexible working options

Inclusive workplace culture

Qualifications

• Experience leading geographically dispersed teams.
• Demonstrable commitment to project management methodologies.

Responsibilities

• Support Programme leads in engagement initiatives.
• Develop communication channels for the EUSTON Programme.
• Align messaging of communications across Clyde works.

Skills

Excellent oral and written communications

Experience working as part of a project team

Experience with Microsoft Office

Job description

MOD Abbey Wood, Bristol, BS34 8JH and Kentigern House, Glasgow, G2 8EX

Job Summary

Navy Command Headquarters (NCHQ) is the nerve centre of the Naval Service. It supports operations around the globe and provides the ships, people, aircraft and equipment to deliver the UK’s defence policy.

In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Ministry of Defence and across the wider Civil Service.

The Submarine Directorate in Navy Command is responsible for all submarine in service capability and availability, including oversight of the Submarine Flotilla and Clyde Naval Base.

Clyde Capital Infrastructure Programmes are programmes which involve new build facilities and refurbishment to support current and future operations at HMNB Clyde. This includes Government Major Programmes & Projects. This is an exciting time to join the team, the delivery environment is both challenging and rewarding.

The strategic engagement officer will provide internal communications and engagement support to Programme EUSTON. This will align to the activities and best practice set by the Integrated Programme Management Office. As such, the Strategic engagement officer will functionally align with the Strategic Engagement Leads and any communication leads from Delivery Agents. The purpose of the role is to establish effective means of Programme Team communication – both channels and content of communication – and to develop engagement initiatives to support with drawing the Joint Programme Team together. As such, this position requires an experienced individual to lead the establishment of effective communication and engagement in a complex stakeholder environment, delivering a high-quality service to support with efficient working practices.

This position is advertised at 37 hours per week.

Job Description

Engagement

• Supporting the Programme leads in developing initiatives to strengthen engagement and collaboration across the Programme Team.
• Manage the Team Charter and work creatively to establish ways to bring it to life.
• Lead initiatives to collate and celebrate Team successes.
  
  

Communications

• Develop regular EUSTON Programme internal communication channels (e.g. a newsletter, electronic communications etc.) and coordinate contributions.
• Manage Programme messaging on the intranet.
• Review and set-up Programme communication channels (Teams).
• Manage and maintain Programme communications and engagement on the SharePoint.
• Share best-practice and learning from experience.
• Manage and maintain ‘Welcome’ documentation for the Programme – to include organisational information about both the Programme and the Programme Team.
• Perform secretariat duties as and when needed.
• Responsible for internal Navy/MOD corporate branding of EUSTON communications, products and resources, ensuring coherence with MOD policy.
• Maintain and update the EUSTON Strategic Engagement Plan and ensure the regular drumbeat of communications.
  
  

General

• Capture lessons learned and evolve governance for engagement across the Programme.
• Lead Programme comms to ensure messaging is aligned across the portfolio of Clyde works.
• Support strategic engagement lead with the planning, coordination, and delivery of major events.
• Undertake any adhoc duties that pertain to role.
  
  

Engagement

• Supporting the Programme leads in developing initiatives to strengthen engagement and collaboration across the Programme Team.
• Manage the Team Charter and work creatively to establish ways to bring it to life.
• Lead initiatives to collate and celebrate Team successes.
  
  

Communications

• Develop regular EUSTON Programme internal communication channels (e.g. a newsletter, electronic communications etc.) and coordinate contributions.
• Manage Programme messaging on the intranet.
• Review and set-up Programme communication channels (Teams).
• Manage and maintain Programme communications and engagement on the SharePoint.
• Share best-practice and learning from experience.
• Manage and maintain ‘Welcome’ documentation for the Programme – to include organisational information about both the Programme and the Programme Team.
• Perform secretariat duties as and when needed.
• Responsible for internal Navy/MOD corporate branding of EUSTON communications, products and resources, ensuring coherence with MOD policy.
• Maintain and update the EUSTON Strategic Engagement Plan and ensure the regular drumbeat of communications.
  
  

General

• Capture lessons learned and evolve governance for engagement across the Programme.
• Lead Programme comms to ensure messaging is aligned across the portfolio of Clyde works.
• Support strategic engagement lead with the planning, coordination, and delivery of major events.
• Undertake any adhoc duties that pertain to role.
  
  

Person specification

Experience

• Excellent oral and written communications.
• Experience working as a member of a large or medium complexity project team or as a specialist or work stream lead for a small, low complexity project.
• Experience of leading work activities with a team geographically dispersed and delivering high quality outputs.
• Experience of working with Microsoft Office.
  
  

Desirable

• Experience working within a communications and or engagement role.
• Demonstrable commitment to learning and using established project management methodologies to enable successful delivery.
  
  

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Making Effective Decisions
  
  

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
  
  

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates can apply online via the Civil Service Jobs website by completing the application form before the deadline shown. Apply using the Civil Service Jobs apply button, filling in all required details in all sections. Using the Success Profiles link for information on format and style, ensure you provide evidence for all Behaviours and Experience sections requested in the appropriate competency style.

Sift Stage

Candidates will be required to complete an online CV template to include job history, full details of education and qualifications and previous experiences and skills. Please also include any relevant responsibilities and achievements.

Candidates will be required to complete a Statement of Suitability/Personal Statement of no more 250 words, providing details relevant to the essential and desirable experience in the job advert.

The requirements for the role have been benchmarked and these will be used to sift all candidates, with those meeting the minimum requirements invited to interview.

Feedback will only be provided if you selected for an interview.

Interview Stage

At interview, you will be assessed against the following Success Profiles Behaviours:

• Communicating and influencing
• Working Together
• Managing a Quality Service
• Making Effective Decisions
  
  

Further Information

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [e-mail] .

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [e-mail] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : [e-mail]
• Email : [e-mail]
  
  

Recruitment team

• Email : [e-mail]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [e-mail].