Navy Command - Portsmouth Naval Base Utilities Coordinator

Estates HM Naval Base Portsmouth

Job Summary

His Majesty’s Naval Base Portsmouth (HMNBP) has been an integral part of the city since 1194. It is home to almost two-thirds of the Royal Navy's surface ships, including the new aircraft carriers HMS Queen Elizabeth; HMS Prince of Wales; the formidable Type 45 destroyers; Type 23 frigates; and mine countermeasures and fishery protection squadrons.

The base is a major employer and provides lodging facilities to RN personnel serving at the base and in Portsmouth based ships.

HMNBP is one of three naval bases providing enabling support as part of the nation’s defence strategy. In doing so, HMNBP seeks to improve through science and technology to strengthen its security and defence at home and overseas. This requires continuous improvements in building capacity, capability and resilience through its people. It is the home base for assigned ships and ship’s companies preparing for operations. A key component of achieving this support is the ability to deliver the full range of increasingly sophisticated engineering support services. The unique employment opportunities offered are varied, challenging and exciting and support Navy Command’s role to generate and operate forces for today and to ensure we are ready for tomorrow by developing and delivering the Navy of the future. Navy Command provides an open, flexible and supportive work environment and Civil Servants, Contractors and Armed Forces personnel work together in a wealth of interesting and challenging jobs in different disciplines.

In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver.

Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Department and across the wider Civil Service.

This position is advertised at 37 hours per week.

Job Description

As an Executive Officer (EO) Utilities Co-ordinator, you will work to the Systems Capability Manager and support the FMSP Performance Manager with the assurance, auditing and oversight of naval base utilities managed by the Industry Partner within the naval base hard facilities management (HFM) contract in support to drive Net Zero Carbon strategies (NZC).

Through Support Management Processes You Will Drive And Sustain, Change Elements Of The Naval Base Development Programme For Naval Base Utilities Systems, Including:

• Utilities Assurance on Control Purchasing and Finance software. (CP & F)
• Contract oversight for Authorities Local Representative (ALR) between Portsmouth Naval Base (PNB), Defence Infrastructure Organisation (DIO) Aquatrine Contract.
• Project approvals
• Project reporting
• Project delivery
  
  

You will also be involved in asset data research, investigation, and analysis to inform strategic asset thinking across a diverse asset portfolio in support of improvement and efficiency initiatives with the HFM Industry Partner.

Key Responsibilities Of The Post

Assurance

• Ministry of Defence (Mod) Business and Performance Manager Assurance for Gas, Electric and British Telecom (BT) invoices.
• Engage at an appropriate level with Key Stakeholders of Customers, Defence Equipment and Support (DE&S), Platform Integrated Product Teams (IPT’s), Navy Command, DIO and Assurance and Scrutiny Communities and Regulators.
• Consult with Service Providers to provide updates on vessel connections and building uses to update Navy Base Command Portsmouth (NBCP) Utility Forecasts on a weekly basis.
  
  

Local Authorities Representative

• Coordinate as the PNB, DIO/Ancala Water Services Authorities Representative.
• Plan, prepare and coordinate and manage end to end on all PNB notices for future/current works, for the safety and sustainability of the Naval Base in partnership with the Systems Asset Data Manager.
  
  

Support

• Support the Systems Capability Manager to provide forecast and consumption data for QNLZ / PWLS / RN and International Vessel energy usage when required.
• Support management of project life cycles to support the delivery of estates capability upgrade and life-cycle replacement projects for naval base utilities systems in partnership with the Naval Base Core Services Supplier(s).
• Support Asset Manager in data research and analysis. Be reactive to daily operational issues as they arise and work alongside Operational Maintenance (O & M).
  
  

Project Development

• Assist in the development of Investment Appraisals and Business Cases for submission to external approving authorities to secure funding for Project Assessment, Development and Implementation Phases.
• Assist and work alongside the Naval Base Core Services Supplier to develop Investment Appraisals and Business Cases for internal approval to secure funding for Project Assessment, Development and Implementation Phases.
• Be prepared to support the progress of projects delivered in partnership with the Naval Base Core Services Supplier through Tender, Design and Implementation Phases and provide regular reports as required.
  
  

Engagement

• Develop and provide Naval Base (NB) Systems Capability reports to Management Meetings.
• To apply the policy and process of asset management in systems and processes as defined in the Strategic Asset Management Plan (SAMP) for Portsmouth and to challenge and support others in doing so.
• To receive and understand energy utility reporting.
  
  

Person specification

This is a fast paced and challenging role. To be successful you will need to:

• Have competent Information Technology (IT) skills across Microsoft office, specifically with Excel. be confident and willing to learn software.
• Be able to interpret and analyse data to inform decision making and present data. You will need to proactively analyse, evaluate, and adapt the best solutions and present your findings convincingly. Be dynamic in decision making.
• Be motivated and confident: you will inspire team members and industry partners effectively to enable others to work towards a common goal.
• Have robust time management, planning, and prioritisation. You will need to be able to work independently or in a team in a flexible, changing circumstances and adverse situations whilst remaining calm and maintaining performance.
• Have strong stakeholder management and communication skills: you will need to establish and develop productive relationships with internal and external stakeholders, clearly communicate messages to colleagues whilst overcoming barriers, and taking into consideration diversity of interest.
• Be prepared to learn and develop both your personal skills and the organisation’s practices and processes.

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Delivering at Pace
• Communicating and Influencing
• Making Effective Decisions
  
  

Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

As a civil servant in Navy Command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference.

Navy Command prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

In HMNBP, we promote the 70:20:10 model. We understand learning can take different forms including on the job practice, learning from others, networking as well as studying for courses. All staff are encouraged to take ownership of their development and take proactive steps to shape your own learning and development. This includes identifying learning needs, deciding the best way to meet these needs, undertaking learning and reflecting.

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking an apprenticeship as part of your role.

An apprenticeship is a combined package of work and training. Through an apprenticeship you will gain professional knowledge, practical experience, and the broader skills required to upskill you in your current role and pave the way for your future career. Most of the training will be ‘on-the-job’, with the remaining ‘off-the-job’ training often delivered by a training provider. This means minimal disruption and maximum impact.

Professional qualifications can be achieved through an apprenticeship and range from Level 2 (equivalent to 5 GCSEs), Level 3 (equivalent to 2 A Levels), and Levels 4 -7, which can give you a foundation degree, a full Bachelor’s degree, or a Master’s degree.

Apprenticeships normally last between 12 months - 3 years, depending on the level of the apprenticeship.

Anyone can undertake an Apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way.

Successful candidates can discuss their development options with their manager when in post.

We Also Provide First Rate Benefits For All Our Employees As We Understand The Commitments Our Staff Have, Both Inside And Outside Of The Workplace And Our Aim Is To Provide a Place Of Work Which Allows The Flexibility To Maintain a Work-life Balance. These Include:

• In addition to your salary is the potential for in-year performance and recognition awards
• A Civil Service pension with an average employer contribution of 28.97%
• Personal & professional development
• Access to a confidential, professional support service
• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Alternative working patterns for many roles
• Discount schemes
• Bicycle / season ticket loans
• Enhanced maternity, paternity, and adoption leave
• Special paid leave to volunteer up to 6 days a year
• On-site facilities (gymnasium, various cafés, shops, post office, mess facilities etc)
  
  

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

At sift, you will be assessed against your CV, Statement of suitability and the following:

Behaviour:

• Changing and Improving
• Delivering at Pace
• Communicating and Influencing
• Making Effective Decisions
  
  

Experience:

• Candidates will be required to provide a statement of suitability. (250 Word count)
• Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
  
  

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

Behaviour:

At interview, you will be assessed against the following:

• Changing and Improving
• Delivering at Pace
• Communicating and Influencing
• Making Effective Decisions
  
  

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

Nationality requirements

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Contact point for applicants

Job Contact :

• Name : Russell Chapman
• Email : Russell.Chapman123@mod.gov.uk
  
  

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.