Navy Command - Management Reporting Officer

UK Ministry of Defence; Portsmouth; On-site; GBP 29,000 - 35,000; Full time

Job summary

The UK Ministry of Defence is seeking a Management Reporting Desk Officer to support financial reporting and analysis. This role involves collaborating with the Finance Business Partner team, ensuring accurate financial records, and providing insights for decision-making. The ideal candidate will have strong numeracy skills and proficiency in Microsoft Excel.

Benefits

Civil Service pension

Learning and development opportunities

Flexible working options

Qualifications

• Ability to work independently and in a team.
• Experience using Microsoft tools for data analysis.

Responsibilities

• Support FBP team in financial reporting and month-end activities.
• Develop relationships with stakeholders and ensure accurate financial reporting.

Skills

Self-organisation

Attention to detail

Excellent numeracy

Tools

Microsoft Excel

Job description

Navy Command - Management Reporting Officer

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Navy Command - Management Reporting Officer

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Job Summary

This post is the Management Reporting Desk Officer responsible for Director FGen. It is an important role ensuring that support and accurate information is provided to the Finance Business Partner (FBP) team.

Portsmouth, South East England, PO2 8BY

Job Summary

This post is the Management Reporting Desk Officer responsible for Director FGen. It is an important role ensuring that support and accurate information is provided to the Finance Business Partner (FBP) team.

The Management Reporting Desk Officer Is Responsible For:

• Supporting the FBP team to build and sustain the partnership between Finance and the Business.
• Performing important month end activities, ensuring accuracy, and providing supporting information to assist the team in the production of financial reports
• Developing collaborative relationships with key stakeholders in the business
• Ensuring that financial reporting is accurately completed both within corporate reporting systems and for input of accounting entries to support decision making.
  
  

The role requires a wide range of skills and requires the incumbent to utilise a combined skill set encompassing interpersonal skills, professional skills and technical knowledge.

The postholder is also responsible for supporting the Management Reporting Higher Executive Officer in:

• Encouraging the team to be open to new ideas and ensuring opportunities to learn from best practice are harnessed across organisational boundaries and striving to continuously improve.
• Embedding a culture based on desired behaviours including role modelling how these should be practiced. Building a supportive team environment and encouraging sharing of knowledge and experience throughout
  
  

Job Description

The Management Reporting Desk Officer is responsible for important month end activities, analysis of the ledger to understand the financial position and supporting the team to produce financial reports. Ensuring that financial reporting is accurately completed both within corporate reporting systems and for input of accounting entries to support decision making. Typical responsibilities include but are not limited to:

Providing insight to the Business, Finance Leadership Team, and wider Finance teams

• Inputting into standardised reports / dashboards for monthly financial reviews and Annual Budget Cycle (ABC) screenings along with supplementary information to the FBP as appropriate.
• Although team members may support specific Business area(s), all team members will be expected to be flexible and cover other Business areas as required.
  
  

[Finance Business Partnering] Providing constructive challenge, scrutiny, insight, and analysis

• Being involved at the start, reviewing, and providing input to business cases, investment appraisal and other strategic documentation, identifying and highlighting any potential issues.
• Providing advice on compliance with policy, standards, accountabilities, and controls
• Undertaking scrutiny of business cases valued up to £1m ensuring that cases provide value for money, consider the wider corporate impact (e.g. legal, commercial), through-life implications and that a robust risk assessment is undertaken.
  
  

Routine Requirements

Ensuring all required information is provided, outputs are accurate, timely and meet the expected standards for:

• Month end activities, ensuring you and your staff use the correct accounting entries completed in compliance with relevant internal and wider government policy and a robust audit trail maintained.
• Monitoring and, where appropriate, approving invoices, engaging with commercial and suppliers when required to resolve issues.
• Undertaking the input of budget profiles into corporate reporting systems, forming the baseline for future progress measurement.
• Undertake critical analysis of financial systems to ensure the data is accurate and up to date in order to facilitate input being consistently achieved for your business area(s) for all aspects of ABC and In Year Management (IYM).
• Utilising standardised templates / forms for recurring requests, advising what information is required and ensuring this aligns to the required policy where applicable.
• Undertaking financial approvals of low value items, such as working functions, training, and professional subscriptions and supporting your team as required. Ensuring compliance with the relevant processes and policies and that an appropriate procurement route is utilised
• Undertaking more complex financial approvals up to £1m
• Engaging with the Business, where evidence for manual accruals is insufficient, and flagging issues to the appropriate Finance Business Partner
  
  

Continuous improvement

• Dedicating time to sharing best practice and ideas for refining standardised processes and procedures.
• Acting upon feedback on the services provided, and continuously strive to improve the service provision.
• Supporting addressing issues highlighted during internal or external audit, engaging relevant stakeholders to enable corrective action. Sharing the correct guidance with team members to promote embedding the lesson(s) learnt.
  
  

Fulfilling your area of responsibility

• Ensure you make time to develop yourself.
• Encouraging being open to challenge and new ideas, building a supportive team environment and encouraging sharing of knowledge and experience.
• Striving for you and the team are getting the basics right at the first attempt.
• Embedding the use of standardised processes to deliver a consistent output to customers.
  
  

Taking decisions on day-to-day operation of your area(s) of responsibility, including allocation of work and methods used.

Comprehensive training relevant to the role will be provided in addition to the mandatory Civil Service/MoD training

This position is advertised at 37 hours per week.

Routine Requirements

Ensuring all required information is provided, outputs are accurate, timely and meet the expected standards for:

• Month end activities, ensuring you and your staff use the correct accounting entries completed in compliance with relevant internal and wider government policy and a robust audit trail maintained.
• Monitoring and, where appropriate, approving invoices, engaging with commercial and suppliers when required to resolve issues.
• Undertaking the input of budget profiles into corporate reporting systems, forming the baseline for future progress measurement.
• Undertake critical analysis of financial systems to ensure the data is accurate and up to date in order to facilitate input being consistently achieved for your business area(s) for all aspects of ABC and In Year Management (IYM).
• Utilising standardised templates / forms for recurring requests, advising what information is required and ensuring this aligns to the required policy where applicable.
• Undertaking financial approvals of low value items, such as working functions, training, and professional subscriptions and supporting your team as required. Ensuring compliance with the relevant processes and policies and that an appropriate procurement route is utilised
• Undertaking more complex financial approvals up to £1m
• Engaging with the Business, where evidence for manual accruals is insufficient, and flagging issues to the appropriate Finance Business Partner
  
  

Continuous improvement

• Dedicating time to sharing best practice and ideas for refining standardised processes and procedures.
• Acting upon feedback on the services provided, and continuously strive to improve the service provision.
• Supporting addressing issues highlighted during internal or external audit, engaging relevant stakeholders to enable corrective action. Sharing the correct guidance with team members to promote embedding the lesson(s) learnt.
  
  

Fulfilling your area of responsibility

• Ensure you make time to develop yourself.
• Encouraging being open to challenge and new ideas, building a supportive team environment and encouraging sharing of knowledge and experience.
• Striving for you and the team are getting the basics right at the first attempt.
• Embedding the use of standardised processes to deliver a consistent output to customers.
  
  

Taking decisions on day-to-day operation of your area(s) of responsibility, including allocation of work and methods used.

Comprehensive training relevant to the role will be provided in addition to the mandatory Civil Service/MoD training

This position is advertised at 37 hours per week.

Person specification

We Are Seeking a Motivated, Confident, Team Member With:

• The ability to work independently as well as within a friendly and supportive team
• Self-organisation skills to prioritise and multi-task whilst meeting deadlines
• A keen attention to detail
• Excellent numeracy skills
• Experience in the use of Microsoft tools, in particular Excel to collate, analyse and present data and information.
  
  

Behaviours

We'll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Communicating and Influencing
• Managing a Quality Service
• Changing and Improving
  
  

We only ask for evidence of these behaviours on your application form:

• Making Effective Decisions
• Communicating and Influencing
• Managing a Quality Service
  
  

Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• The post does not offer relocation expenses.
• External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
• Please Note: Expenses incurred for travel to interviews will not be reimbursed.
• Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
• Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
  
  

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

This is the assessment process we will be following for this role, and what will be tested at each stage.

Stage 1 - sift

A CV will be required for this position, which you will submit using the CV template provided on the CS Jobs Dashboard in part two of your application, detailing job history, full qualifications, previous experience and skills.

During the Application stage, candidates will be assessed against the following Behaviours;

• Making Effective Decisions
• Communicating and influencing
• Managing a Quality Service
  
  

Stage 2 - interview

During the Interview stage, candidates will be assessed against the following Behaviours;

• Making Effective Decisions
• Communicating and influencing
• Changing and Improving
  
  

Further Information:

Please note if there are a large number of applications, we reserve the right to conduct the sift against the lead Behaviour of Making Effective Decisions only.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experience. Whilst technology may help to enhance your written submission, presenting ideas of others or those generated by technology, could result in your application being rejected.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [e-mail] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact :

• Name : Francesca Evans
• Email : [e-mail]
  
  

Recruitment team

• Email : [e-mail]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [e-mail].

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance and Sales

• Industries

  Defense and Space Manufacturing

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