Navy Command Finance Directorate - Information Manager

HMS Excellent, Portsmouth

Job Summary

The Information Manager (IMgr) is accountable for the information process for the Finance Directorate. They advise and support the Senior Information Officer (SIO) and are responsible for ensuring that information is being captured, stored, distributed, used, retained, and eventually disposed of, in accordance with the law, MOD policy and guidance as well as local instructions. Whether in operational or administrative environments, good exploitation of information depends on its good management.

The IMgr’s contribution is therefore vital in helping the Directorate define their requirements and refine their processes to use information effectively. The IMgr will be supported by the iHub, who will provide the necessary expertise when required. In addition, the IMgr manages the information risk management processes for the Directorate, briefing the SIO on the overall level of risk being carried by the Directorate and anticipating issues that may exceed stated levels of risk appetite.

Job Description

As the Information Manager (IMgr) you will provide advice, guidance, and support on all aspects of Information Management (IM) for the Finance Directorate (FD) in accordance with JSP 441.

• Provide FD Personnel with all SharePoint enquiries, assist in the design and development of SharePoint Sites.
• Develop the Information Management skills and competencies of the Directorate, ensuring they understand the information structures, proper use of shared areas and the associated tools and ways of working, working with the Navy Command Headquarters iHub to ensure all sites, and permissions are up to date with current policies.
• Manage and maintain the Information Management Plan for the Directorate.
• Remain responsible for managing the Records Management process for the Directorate by creating and maintaining a Finance Directorate file plan and retention schedule for retaining both physical and electronic records, ensuring reviews are carried out in accordance with the instructions issued in JSP 441 and AP7004.
• Support the Senior Information Officer (SIO) in all aspects of their responsibilities to ensure that the organisation has the correct security, privacy and accessibility of information.
• Support Information Governance Lead regarding Data Protection tasks, acting as the Deputy Data Protection Advisor (DDPA)
• Act as the DefNet Publisher for the Directorate.
  
  

As the Information Manager (IMgr) you will provide advice, guidance, and support on all aspects of Information Management (IM) for the Finance Directorate (FD) in accordance with JSP 441.

• Provide FD Personnel with all SharePoint enquiries, assist in the design and development of SharePoint Sites.
• Develop the Information Management skills and competencies of the Directorate, ensuring they understand the information structures, proper use of shared areas and the associated tools and ways of working, working with the Navy Command Headquarters iHub to ensure all sites, and permissions are up to date with current policies.
• Manage and maintain the Information Management Plan for the Directorate.
• Remain responsible for managing the Records Management process for the Directorate by creating and maintaining a Finance Directorate file plan and retention schedule for retaining both physical and electronic records, ensuring reviews are carried out in accordance with the instructions issued in JSP 441 and AP7004.
• Support the Senior Information Officer (SIO) in all aspects of their responsibilities to ensure that the organisation has the correct security, privacy and accessibility of information.
• Support Information Governance Lead regarding Data Protection tasks, acting as the Deputy Data Protection Advisor (DDPA)
• Act as the DefNet Publisher for the Directorate.
  
  

Person specification

We seek to employ a motivated, upbeat and organised individual to join our team, with the ability to work independently, managing deadlines, priorities and workload effectively.

Ideally, the individual would have previous experience of working with SharePoint, DEFNET, Office 365 and the associated suite of Microsoft applications.

Behaviours

We'll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Changing and Improving
• Seeing the Big Picture
• Communicating and Influencing
  
  

We only ask for evidence of these behaviours on your application form:

• Making Effective Decisions
  
  

Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

As a civil servant in Navy Command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference.

Navy Command prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other Benefits For Navy Command Civil Servants Include

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.
• Personal & professional development
• Alternative working patterns for many roles
• Access to a confidential, professional support service
• Discount schemes.
• Bicycle / season ticket loans.
• Enhanced maternity, paternity, and adoption leave.
• Special paid leave to volunteer up to 6 days a year.
• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
  
  

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

In Navy Command we believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking an apprenticeship as part of your role.

An apprenticeship is a combined package of work and training. Through an apprenticeship you will gain professional knowledge, practical experience, and the broader skills required to up-skill you in your current role and pave the way for your future career. Most of the training will be ‘on-the-job’, with the remaining ‘off-the-job’ training often delivered by a training provider. This means minimal disruption and maximum impact.

Professional qualifications can be achieved through an apprenticeship and range from Level 2 (equivalent to 5 GCSEs), Level 3 (equivalent to 2 A Levels), and Levels 4 -7, which can give you a foundation degree, a full Bachelor’s degree, or a Master’s degree.

Apprenticeships normally last between 12 months - 3 years, depending on the level of the apprenticeship.

Anyone can undertake an Apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way.

Successful candidates can discuss their development options with their manager when in post.

Our headquarters in Portsmouth also offers an impressive range of on-site facilities including a gymnasium, tennis courts, and other sporting facilities, a children’s nursery, a bistro restaurant, a shop, and plenty of car parking spaces.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

Candidates will be required to provide a Personal Statement. (500 Word Count)

At sift, you will be assessed against your CV, Statement of suitability and the following:

• Making Effective Decisions
  
  

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

At Interview, You Will Be Assessed Against The Following

• Changing and Improving
• Seeing the Bigger Picture
• Communicating and Influencing
  
  

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : Marie Watt
• Email : marie.watt599@mod.gov.uk
• Telephone : 0300 159 0937
  
  

Recruitment team

• Email : DBSCivPers-ResourcingTeam3@mod.gov.uk
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.