National Cyber Force - Motor Transport Co-ordinator

UK Ministry of Defence; Preston; On-site; GBP 26,000 - 31,000; Full time

Job summary

The UK Ministry of Defence seeks a dedicated individual for a role within the National Cyber Force. This position involves coordinating business travel for personnel and managing the vehicle fleet, with a strong emphasis on organizational skills and adherence to policies. Candidates need a full UK driving licence and strong communication abilities. The role offers a competitive salary and benefits, including a pension scheme and opportunities for professional development.

Benefits

Civil Service pension with employer contribution of 28.97%

Flexible working options

Learning and development tailored to your role

Qualifications

• Clear communication skills for liaising with various personnel.
• Proficiency in documentation and compliance related to travel.
• Ability to manage vehicle maintenance schedules and reports.

Responsibilities

• Coordinate all UK and overseas travel for NCF personnel.
• Manage control of the Stations White Fleet vehicles.
• Liaise with agencies regarding station movements.

Skills

Communication

Organizational skills

Customer service

Education

Full UK Driving Licence

Job description

Preston

Job Summary

Established in 2020, the National Cyber Force (NCF) is responsible for operating in and through cyberspace to counter, disrupt, degrade and contest those who would do harm to the UK or its allies, to keep the country safe and to protect and promote the UK’s interests at home and abroad. The UK will use cyber operations as part of its diplomatic, economic and military activities.

The NCF is at the heart of this, extending the UK’s competitive edge as a responsible, democratic cyber power, by countering threats from terrorists, criminals and states using the internet to operate across borders in order to do harm to the UK and other democratic societies. Countering threats which disrupt the confidentiality, integrity and availability of data and services in cyberspace (i.e. supporting cybersecurity), contributing to UK Defence operations, or helping deliver the UK’s foreign policy agenda (for example intervening in a humanitarian crisis to protect civilians). In addition to GCHQ and the Ministry of Defence, the Secret Intelligence Service and the Defence Science and Technology Laboratory are core partners bringing cutting edge espionage and research techniques.

The NCF is establishing its future Headquarters in Samlesbury, Lancashire. Our people are at the heart of everything we do. Our vision is to have an empowered, productive, personally and professionally fulfilled workforce. Whatever your role, we take your career and development seriously. We want to enable you to build a successful career with the Department and wider Civil Service. We are committed to understanding, respecting, and representing as broad a range of views and backgrounds as we have in UK society. We know that diverse perspectives and experiences are critical to an effective, modern Civil Service.

This role supports NCF by being responsible for the arrangement of all UK and overseas business travel for all South West, North West and outstation NCF personnel. Control and maintenance of the stations white fleet vehicles, which includes all relevant documentation for use (vehicles and user). Liaison with military internal/external agencies as well as civilian agencies in regards to station movements. The job holder will become the subject matter expert in regards to both UK & overseas movements for the station.

This position is advertised at 37 hours per week.

Job Description

Applying MOD policy, you will coordinate, negotiate and arrange the following UK & Overseas activities on behalf of all on site & outstation personnel:

Control and maintain the Stations White Fleet vehicles, which includes all relevant documentation for use (vehicles and user). Maintain monthly service of unit vehicles to include checks of water and oil levels, tyre pressures and general cleanliness of exterior and interior. Supply travellers with up to date documentation upon provision of White Fleet vehicles. Place orders for sundries for the unit MT vehicles.

Provide non-availability reports to support authorisation of Motor Mileage Allowance (MMA) for use of private vehicles on Duty travel. Collaboration with HR to ensure MMA is authorised and respond to routine queries from HR.

First line checks & scrutiny of supporting paperwork for all travel requests to ensure compliance with travel policy.

Customer support and focal point for all movements queries and identifying potential savings (e.g. directing personnel towards policy, advising personnel of travel restrictions, recommending appropriate movements/accommodation which meet the customers’ needs).

Maintain a driving licence, DVLA summary and MT Registers. Maintain a travel expenditure database to capture details of all travel booked by the organisation, to assist with unit returns to higher formation, identify trends and to identify potential savings. Maintain database for the control of Station White Fleet vehicles and their usage.

Ensure the most cost effective movements and accommodation are selected in accordance with travel policy and within published financial capitation rates. In the event of movements exceeding the financial capitation rate, liaison with budget holders to obtain appropriate approvals from delegated individuals.

Interrogate "Clarity" system and schedule any maintenance on the unit vehicle spreadsheet. Liaise with local appointed garages to arrange services and MOT’s.

Control and issuing of Station Fuel Cards in support of the White Fleet and hire vehicles. Perform audits on their use (e.g. scrutiny of the fuel card statements) on a monthly basis and to assist auditors with their queries during inspections. Provide a monthly fuel cards and receipts return. Arrange updates and programming of the fuel keys.

Applying MOD Policy, You Will Coordinate, Negotiate And Arrange The Following UK & Overseas Activities On Behalf Of All On Site & Outstation Personnel

Control and maintain the Stations White Fleet vehicles, which includes all relevant documentation for use (vehicles and user). Maintain monthly service of unit vehicles to include checks of water and oil levels, tyre pressures and general cleanliness of exterior and interior. Supply travellers with up to date documentation upon provision of White Fleet vehicles. Place orders for sundries for the unit MT vehicles.

Provide non-availability reports to support authorisation of Motor Mileage Allowance (MMA) for use of private vehicles on Duty travel. Collaboration with HR to ensure MMA is authorised and respond to routine queries from HR.

First line checks & scrutiny of supporting paperwork for all travel requests to ensure compliance with travel policy.

Customer support and focal point for all movements queries and identifying potential savings (e.g. directing personnel towards policy, advising personnel of travel restrictions, recommending appropriate movements/accommodation which meet the customers’ needs).

Maintain a driving licence, DVLA summary and MT Registers. Maintain a travel expenditure database to capture details of all travel booked by the organisation, to assist with unit returns to higher formation, identify trends and to identify potential savings. Maintain database for the control of Station White Fleet vehicles and their usage.

Ensure the most cost effective movements and accommodation are selected in accordance with travel policy and within published financial capitation rates. In the event of movements exceeding the financial capitation rate, liaison with budget holders to obtain appropriate approvals from delegated individuals.

Interrogate "Clarity" system and schedule any maintenance on the unit vehicle spreadsheet. Liaise with local appointed garages to arrange services and MOT’s.

Control and issuing of Station Fuel Cards in support of the White Fleet and hire vehicles. Perform audits on their use (e.g. scrutiny of the fuel card statements) on a monthly basis and to assist auditors with their queries during inspections. Provide a monthly fuel cards and receipts return. Arrange updates and programming of the fuel keys.

Person specification

You communicate thoughts and ideas, verbally or in writing. You simplify complexities and adapt communication so others can understand. You follow processes, operating well within set standards, rules and guidelines. You make plans and are well prepared. You seek to maximise time and productivity. You create and maintain positive, professional and trusting working relationships. These can be with a wide range of people both within and outside your organisation.

Clearance level required for role is DV plus screening. Checks involved include, but are not limited to:

Successful completion of the Baseline Personnel Security Standard Completion, by the individual, of a DV Security Questionnaire

A departmental/company records check which will include personal files, staff reports, sick leave returns and security records

A check of both spent and unspent criminal records

A check of credit and financial history with a credit reference agency

A check of Security Service records

A full review of personal finances

A detailed interview conducted by a trained Investigating Office

Further enquiries, including interviews with referees conducted by a trained Investigating Officer Checks may extend to third parties included on the security questionnaire

The full review of personal finances will include an assessment of an individual’s assets, liabilities, income and expenditure both on an individual basis and taking into account the joint position with a spouse or partner.

Additionally, candidates will need to meet the business validation standard and pass a drug test prior to appointment.

Licences

Full UK Driving Licence is required

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Delivering at Pace
• Working Together
• Changing and Improving
  
  

Alongside your salary of £26,770, Ministry of Defence contributes £7,755 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

This role attracts a National Security Payment allowance of circa £2,500 p.a.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
  
  

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Before you apply, we advise you to consider setting up a separate email address for your contact with us, to ensure your personal and application correspondence remain separate. Try to avoid having identifying features in your email address, such as your first and/or surname and date of birth. This is good practice and will help you to manage your application with us more discretely.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

Candidates will be required to provide a statement of suitability. (250 Words)

At sift, you will be assessed against your CV and Statement of suitability and the following behaviours:

• Managing a Quality Service
• Delivering at Pace
• Working Together
• Changing and Improving
  
  

At interview, you will be assessed against the following behaviours:

• Managing a Quality Service
• Delivering at Pace
• Working Together
• Changing and Improving
  
  

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

Further Information

While the existence of NCF is not a secret, its people are, and discretion is vital. You should not discuss your application, other than with your partner or close family. You should also make them aware of the importance of discretion. You should not mention your application on social media or discuss it with anyone else at this stage. You will receive further guidance during the recruitment process.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Strategic Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. As a consequence oft his, all posts within Strategic Command Headquarters and in time the wider organisation, are/will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions.

This vacancy encourages applications under the Great Place to Work for Veterans Scheme.

If successful at sift, the interviews will be held via Teams, the week commencing 28th July 2025. We are unable to offer alternative dates for interviews. Feedback will only be provided if you attend an interview.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : [e-mail]
• Email : [e-mail]
  
  

Recruitment team

• Email : [e-mail]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [e-mail].