Naimuri - Bid Coordinator

QinetiQ; Manchester; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Flexible/Hybrid working options

Company performance related bonus

Pension matched 1.5x up to 10.5%

AXA group 1 medical cover

Personal training budget

Holiday buy-back scheme

A flexible benefits scheme

Job summary

The Bid Coordinator at Naimuri will support the Business Development function by guiding bids through the end-to-end process, from pre-qualification to sign-off, ensuring adherence to documented workflows.

You will maintain case study and CV libraries, coordinate inputs from technical, marketing, delivery, commercial and legal teams, and help keep proposals aligned with branding and security standards while meeting tight deadlines.

Qualifications

• Experience in capture, bidding or procurement is desirable.
• Strong IT literacy and excellent written English.
• Ability to prioritise and work to tight deadlines.

Responsibilities

• Assisting with monitoring framework portals to identify bid opportunities.
• Scheduling qualification, storyboarding sessions and review calls.
• Maintaining bid folder hierarchies for knowledge management.
• Collaborating with bid teams across functions using Slack.
• Coordinating proposal input from technical, marketing, delivery, commercial and legal.
• Ensuring documents follow branding guidelines, formatting quality and security standards.
• Coordinating additions to our case study and CV libraries and generating artefacts.
• Supporting other related tasks and tight deadlines as needed.

Skills

IT literacy

Organisational skills

Communication skills

Collaboration skills

Written English

Tools

Google Workspace

MS Office

Job description

About the Role

The Bid Coordinator will primarily assist with our wider Business Development (BD) activities by facilitating and ensuring adherence to each stage (e.g. pre-qualification, qualification, proposal development and approval/sign-off) of Naimuri’s formally documented end-to-end bid processes for each of our three sectors.

Job Title: Naimuri – Bid Coordinator

Job Location: Salford Quays, Manchester

Job Type: Permanent, Fulltime

Job ID: 20640

About the Role

The Bid Coordinator will primarily assist with our wider Business Development (BD) activities by facilitating and ensuring adherence to each stage (e.g. pre-qualification, qualification, proposal development and approval/sign-off) of Naimuri’s formally documented end-to-end bid processes for each of our three sectors.

The Bid Coordinator will also contribute to the creation and maintenance of Naimuri’s case study and CV libraries, liaising with stakeholders from across the business to ensure both resource libraries are kept up to date and available for immediate deployment.

Working closely with our Head of Bidding, Sector Leads and Sector BD Leads, the Bid Coordinator’s core responsibilities will include:

• Assisting with monitoring several framework portals, to effectively identify new bid opportunities that are aligned to Naimuri’s key capabilities and values.
• Scheduling qualification, storyboarding sessions and review calls, as required - With several ongoing bids running concurrently alongside other preparatory business development and marketing activities, this is a key task.
• Maintaining bid folder hierarchies, to enable effective internal knowledge management.
• Collaborating proactively and effectively with several bid teams concurrently (often remotely, using SLACK), and co-ordinating proposal input sourced from a variety of stakeholders (i.e. technical, marketing, delivery, commercial and legal.)
• Championing version control best practices, and ensuring proposal documents adhere to Naimuri’s branding guidelines, standard formatting quality, and security standards.
• Coordinating additions and amendments to our case study (e.g. Project Log) and CV libraries, generating artefacts where needed, and liaising with Tech, Delivery and Capability Leads from across the business as necessary to ensure these resources are kept up to date.

However, as a small company, the successful candidate must be prepared to pitch in with other related tasks, and deliver high-quality outputs to tight deadlines when required.

This is a role that is embedded within the Business Development function of the business; in addition to providing a solid grounding in Bid Management, it also provides excellent opportunities to work closely with our marketing, technical and customer-facing SMEs.

Experience of working in capture or bidding or procurement is desirable but not essential. If not already acquired, a desire to work towards attaining APMP Foundation certification would be advantageous.

Strong IT literacy, organisational, communication and collaboration skills are all prerequisites for this role. Being able to evidence high standards of written English, and the ability to prioritise and take initiative within a dynamic environment whilst paying attention to detail, are also core skills required for this role.

A degree of fluency with Google Workspace tools (e.g. Docs, Sheets, Slides etc) and MS Office tools (e.g. Word, Excel etc) is advantageous, although not essential as full training will be provided.

Location

Our Head Office is based in Salford Quays, Manchester, with satellite offices in London and Cheltenham. We offer hybrid working where you can work from home for part of your working week with time on site being based on the needs of your assigned delivery and agreed Ways of Working for your team. We would expect that the successful candidate would be working an average of 3 days a week in the office or customer site.

Pay and benefits

Naimuri pays competitively within the industry based on your role's base location rates. The salary for this position is dependent upon your experience. We assess seniority relative to the team at Naimuri during the interviewing process.

A full time working week is 37.5 hours and you have flexibility over when you give that time. We also offer part-time working which can be discussed during the recruitment process.

Benefits include

• Flexible/Hybrid working options
• A company performance related bonus
• Pension matched 1.5x up to 10.5%
• AXA group 1 medical cover
• Personal training budget
• Holiday buy-back scheme
• A flexible benefits scheme

Recruitment Process

We want to ensure that you feel comfortable and confident when interviewing with us. To help you prepare, our recruitment team will discuss the process in more detail with you when you apply.

We are happy to support any accessibility or neurodiversity requirements.