Multinational Award-Winning Law Firm – Executive Assistant (maternity cover)

Pulse Ltd; City Of London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A prestigious law firm in London is seeking an experienced Executive Assistant for maternity cover. The ideal candidate will have a background in the law field, strong organizational skills, and the ability to manage high-level information discreetly. Responsibilities include managing calendars, coordinating travel, and handling office events. This role is perfect for someone who thrives in a dynamic environment and can adapt to various tasks.

Qualifications

• Experience as a PA/EA in a law firm or similar environment.
• Ability to manage multiple tasks and priorities effectively.
• Understanding of the corporate law industry's processes.

Responsibilities

• Manage Executive’s calendar and appointments.
• Coordinate travel arrangements and itineraries.
• Process expenses in a timely manner.
• Assist in planning large office events.
• Handle incoming mail and external queries.

Skills

Experience in a corporate law environment

Strong organizational skills

Excellent communication skills

Discretion and confidentiality

Job description

Our client, a world-renowned Law Firm, with clients who span Media, Celebrity, Brands, Entertainment and Corporate, are looking for an experienced and diligent Executive Assistant to join their London team on an initial maternity cover basis. Working in one of the most iconic locations in the world, this role will suit someone who has experience of working within the Law field as a PA/EA who can bring an understanding of the industry and skills required for this crucial position.

Duties for this position will include, but are not limited to:

• Maintaining an understanding of the strategic direction of the business and Executive’s goals
• Responsible for the proactive management of the Executive’s calendar
• Anticipating diary/calendar changes and responds accordingly, including necessary pre-brief or debrief meetings
• Actively finds solutions to enable the Executives to complete tasks or attend meetings
• Processing Executive’s expenses in a timely manner
• Lead on travel arrangements - coordinating itineraries, ensuring smooth end to end process
• Act as an ambassador for, and promote the best interests of the firm
• Actively collaborate with colleagues to contribute to the development and delivery of the current strategic, business and operational plans
• Managing all incoming mail and external queries
• Support the planning and delivery of large office events which may include dinners or off-site activity.
• Undertake other duties as may be required from time to time as are consistent with the responsibilities of the post and the needs of the organisation.

This exciting and challenging maternity cover role will favour someone who understands due process within a corporate Law organisation, but who is adaptable and can juggle many different projects. Discretion is a must as this role will see you managing and exposure to high-level information of a secure nature.

We are an equal opportunities employer and welcome applications from all qualified candidates.