MSB - Procurement Analyst

Georgetown University; Manchester; Hybrid; GBP 35,000 - 65,000; Full time

Benefits offered by this job

Hybrid work 2 days

Job summary

Georgetown University seeks a Procurement Analyst to oversee procurement-sourcing activities for their unit and support Main Campus stakeholders through procure-to-pay and contract lifecycles. You will lead P2P processes, analyze spend reports, and resolve invoice triage issues to ensure smooth purchasing for faculty, staff, and students.

This role interfaces with the Office of the Provost Finance Team and requires strong financial acumen, Excel/data analysis, and excellent communication.

Qualifications

• Bachelor’s degree in a related field.
• 2 to 4 years of relevant professional experience.
• Relevant financial acumen including budgeting, requisitions, and procurement processes.
• Excellent oral and written communication skills.
• Ability to triage and escalate complex issues to team leads or appropriate contacts.
• Strong Excel and data analysis skills.
• Ability to run and utilize system/ERP reports for financial management.
• Attention to detail and professional demeanor.

Responsibilities

• Oversee management of all procurement-sourcing activities for their unit.
• Lead procure-to-pay and supplier contract lifecycle management.
• Collaborate with internal stakeholders to resolve invoice payment triage and match exceptions.
• Develop and review reports related to procurement spend across non-compensation expenses.
• Ensure faculty, staff, and students can make purchases and pay invoices smoothly.

Skills

Financial acumen

Excel

Data analysis

Communication

Time management

Team player

Problem solving

Education

Bachelor’s degree in a related field

Tools

ERP reports

Procurement system

Accounts payable workflow

Job description

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Procurement Analyst oversees the management of all procurement-sourcing activities for their assigned unit; and supports the Main Campus stakeholders by leading the initiation, management, and completion of the procure-to-pay and supplier contract lifecycles. They direct and oversee all aspects of procure-to-pay activities, including requisition initiation, purchase order issuance, contract-need determination, contract requests, good receiving, invoice tracking, and ad hoc financial reporting needed to ensure adherence to school-specific Service Level Agreements (SLA), from a service mindset

They serve as a Subject Matter Expert on procurement-sourcing, collaborating with internal stakeholders to effectively resolve complex issues related to invoice payment triage and match exceptions, and develop and review reports related to procurement spend across any and all non-compensation expense categories and as needed to improve University-wide procurement operations.

The Procurement Analyst role is the key role on the Main Campus to ensure that faculty, staff, and students can make purchases and pay invoices to ensure that they are able to perform their administrative, research, and instructional work smoothly.

Work Interactions

Reporting to the Procurement Manager up through the Office of the Provost Finance Team and dotted-line to the Deputy Senior Business Manager of the assigned unit, the Procurement Analyst serves at the intersection of Procurement and Accounts Payable by performing necessary triage to resolve and troubleshoot purchasing and invoices issues. They are co-located with the business unit they support and collaborate with intra department roles in strategic sourcing and contract management.

The Procurement Analyst will work with various stakeholders at different reporting levels throughout the unit they support, including faculty, staff, and students , the Office of the Provost, and partners in the Office of the Chief Financial Officer.

Requirements And Qualifications

• Bachelor’s degree in a related field
• 2 to 4 years of relevant professional experience
• Relevant, or potential to develop, financial acumen (budgeting, transactional support, chart of accounts, requisitions purchase orders, procurement, and travel)
• Ability to learn and communicate university, campus, and school policies to a variety of stakeholders; excellent oral and written communication skills
• Ability to triage and elevate potentially complex issues to team leads, supervisors, or appropriate department contacts
• Ability to discern appropriate process and/or payment mechanisms for expenditures
• Basic understanding of Excel and general data analysis (analyzing instances to identify errors, challenges, etc. and any areas for process improvements) and willingness/potential to further
• Excel and data analysis skills
• Ability to run and utilize system/ERP reports for financial management activities
• Attention to detail
• Professional demeanor, communications skills, and ability to provide exceptional customer service
• A service orientation, professional demeanor, and a team orientation is required – that is. avoiding “that’s not my job”
• Ability to flex and support additional needs as assigned
• Willingness and demonstrated potential to gain new skills and proficiencies and adapt to changing environments
• Ability to think outside the box and solve problems creatively
• Strong time management skills, with the ability to prioritize work and multi-task to meet deadlines
• Possess character that combines human compassion, integrity, the highest standards of ethics, and the determination to be an effective team member. The person in this position must have outstanding oral and written communication skills, strong organizational and interpersonal skills, careful judgment and discretion, flexibility and ability to prioritize tasks.

Preferred Qualification

• Experience in procurement

Work Mode Designation

This position has been designated as Hybrid 2 Days. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range

$47,586.00 - $87,558.13

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Benefits

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

EEO Statement

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

EEO Statement

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf