Moves and Changes (MAC) Coordinator

Sodexo; City of Westminster; On-site; GBP 38,000 - 45,000; Full time

Job summary

A leading service provider in the UK is seeking a Moves and Changes Coordinator to manage office reconfigurations and relocations. Key responsibilities include stakeholder engagement, ensuring compliance with safety regulations, and overseeing contractor activities. The ideal candidate has strong organizational skills and proficiency in AutoCAD. This full-time role offers up to £45,000 per annum and various employee benefits.

Benefits

Opportunities for professional development

Employee Assistance Programme

Pension Plan membership

Bike to Work Scheme

Qualifications

• Previous experience in moves and changes coordination.
• Excellent organisational and planning skills.
• Strong knowledge of health & safety regulations.

Responsibilities

• Plan, schedule, and deliver moves with minimal disruption.
• Engage with stakeholders on MAC activities.
• Supervise contractors and teams during move activities.

Skills

Organisational skills

Communication skills

Stakeholder management

Problem-solving

Attention to detail

Tools

AutoCAD

CAFM tools

Job description

Overview

You\'ll keep things running, we\'ll fast-track your career as a Moves and Changes (MAC) Coordinator with Sodexo, we believe operational excellence starts with you, as your versatile skills contribute to the maintenance and continuous development of our prestigious client facilities. The MAC Coordinator is responsible for coordinating all Moves, Additions, and Changes (MAC) across the our sites. This includes planning, scheduling, and delivering office reconfigurations, relocations, and workplace changes in a safe, efficient, and customer-focused manner. The role plays a vital part in supporting the client\'s workplace strategy, ensuring compliance with regulations, maintaining accurate occupancy data and CAD drawings, and managing contractors and Sodexo\'s MAC team.

Responsibilities

• Moves & Changes Coordination: Plan, schedule, and deliver moves and workplace changes with minimal disruption to business operations.
• Stakeholder Engagement: Act as the main point of contact for MAC-related activities, maintaining strong communication with stakeholders, Sodexo teams, and contractors.
• Compliance & Safety: Ensure all MAC works comply with health & safety standards, building regulations, and client policies; review RAMS and manage permits.
• Contractor & Team Oversight: Supervise Sodexo fitters and external relocation partners during move activities to ensure safe and effective delivery.
• CAD & Occupancy Data Management: Maintain accurate CAD drawings, conduct surveys, manage master drawings, and provide monthly occupancy and measurement reports.
• Workplace Tools & Furniture Management: Oversee desk booking systems, agile neighbourhood layouts, workplace sensors, furniture requests, stock levels, and asset disposals.
• Financial Administration: Raise purchase orders, validate invoices, and monitor costs associated with MAC activities.
• Process & Continuous Improvement: Respond to ServiceNow MAC tickets, streamline reporting processes, and support workplace efficiency initiatives.
• Event Support: Assist the Events Team with additional furniture and staging requirements.

Qualifications/Requirements

• Previous experience in moves and changes coordination, facilities management, or workplace services.
• Excellent organisational and planning skills; able to manage multiple projects simultaneously.
• Strong knowledge of health & safety regulations, building regulations, and safe systems of work.
• Proficiency in AutoCAD and space/workplace management tools (i.e. CAFMs).
• High attention to detail with strong focus on data and drawing accuracy.
• Strong communication and stakeholder management abilities.
• Experience managing contractors, suppliers, and in-house teams.
• Familiarity with financial processes (POs, invoices, budget tracking).
• Understanding of agile working and occupancy planning.
• Customer-focused with a proactive, problem-solving approach.
• Flexible and willing to support out-of-hours and weekend activities.

Working Conditions & Benefits

• Full time
• 40 Hours per week
• 5 out of 7 - shifts will vary between day, evenings & weekends as required by the business
• Up to £45,000 per annum
• Site Specific Benefits
• Opportunities for professional development
• Sodexo employee benefits package including wellbeing support, Employee Assistance Programme, 24-hour virtual GP service, and discounts
• Save for your future by becoming a member of the Pension Plan
• Bike to Work Scheme
• Sodexo UK and Ireland enhanced benefits and leave policies
• A little more about Sodexo: At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.