Mobilisation Project Manager

Manchester Arndale; Ipswich; On-site; GBP 45,000 - 60,000; Full time

Job summary

A leading facilities management company seeks an experienced Soft Service Mobilisation and Change Manager to spearhead coordination and execution of mobilisation activities. The role involves engaging with various stakeholders to ensure smooth transitions and adherence to project management standards, requiring proven leadership and communication skills.

Qualifications

• Comprehensive experience in mobilising large, complex Hard Services.
• Demonstrable project governance expertise with financial management.
• Experience in leading successful service & integrated FM mobilisation programmes.

Responsibilities

• Leading and coordinating mobilisation and demobilisation activities.
• Managing project documentation, risk and issue logs, and budget.
• Facilitating close relationships with stakeholders throughout project life.

Skills

Communication

Leadership

Project Management

Problem Solving

Team Collaboration

Education

APM or Prince 2 Practitioner qualification

Change Master practitioner qualification

Tools

MS Office

Smart Sheets

Job description

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values -Trust, Respect, Unity, and Empowerment.

About The Role:

Days of Working: Monday to Friday

Following a period of rapid growth, OCS, an expert in facilities management have created an exciting new role for an experienced soft service mobilisation and change manager, looking to progress their career in a challenging, diverse and rewarding role of central importance to the OCS Business.

Reporting to Head of Mobilisation UK & Ireland ,supporting Business leaders across our OCS UK&IRE business, the successful candidate will lead and co-ordinate mobilisation, demobilisation activity to enable the business to deliver change management objectives in line with our 5yr strategic vision and plans and enable mobilisations to perform in line with the contract from go live.

This will include working closely with senior internal stakeholders and operational teams to ensure all aspects of mobilisation are covered to the required quality, legislative and compliance standards.

The role requires the candidate to work to agreed standards and methodology ensuring that mobilisations transitions are delivered smoothly, with minimal to no impact on service delivery for the new clients. This includes the preparation and maintenance of all project documentation, project plans, risk and issue logs, reporting requirements and presentations. Overall management of mobilisation activities, deliverables, and work stream leads.

You will be competent in managing large scale hard and soft mobilisations (Hard Services bias knowledge is preferred. As an influential, engaging PM, you will instil confidence and belief in our clients; your communication skills will enable you to build long-standing collaborative relationships with clients, stakeholders and colleagues alike. You will be a driver for excellence, quality and innovation.

Primary responsibilities and deliverables will include:

• Supporting the Head of Projects and Mobilisation and the wider Mobilisation team in the delivery of objectives and goals
• Overseeing the full Mobilisation and Transition process, to include: Initiating kick off meetings; facilitating the governance process; managing the project plan, risk and issue log, actions log, project meetings, and producing regular progress reports; managing mobilisation budget;
• Co-ordinating all internal and external client and end user communications; delivering projects to agreed methodologies and standards; coordinating all client and end user communications; maintaining all project documentation
• Highlighting and actively engaging all project stakeholders and maintaining close and ongoing relationships with key stakeholder through the life of the projects
• Building and maintaining RAID’s logs (Risk, Assumptions, Issues and Dependencies) prioritising and building mitigation plans to minimise impact, and escalating business critical issues in a timely manner
• Highlighting any breaches of tolerances and taking migrating action to rectify
• Maintaining project reporting and providing highlight reports when requested
• Undertaking lessons learnt sessions upon project closure and factoring in learning to drive continuous improvement processes
• Maintaining up-to-date awareness and compliance in respect of business continuity plans and Health and Safety regulations

Suitable candidates will demonstrate the following skills and experience:

• Qualified to APM or Prince 2 Practitioner level, or equivalent
• Qualified to Change Master practitioner level or equivalent
• Comprehensive experience of mobilising large, complex Hard Services mobilisations with a knowledge of Project Management Methodologies
• A proven track record in leading successful single, bundled service & integrated FM mobilisation and transition programmes
• Demonstrable portfolio / project governance expertise; financial management and reporting
• Experience of project and programme reporting; managing risk, issues and dependencies and building mitigation plans
• A background of working within operational Facilities Management is essential
  

Suitable candidates will demonstrate the following skills and experience:

• A confident, engaging and visionary leader, you will possess outstanding communication skills, the ability to influence and build effective long-standing working relationships
• Detail-focussed, process-orientated, highly organised and able to multi-task, you will be robust and work competently under pressure and at pace
• A team player you will seek to encourage, develop and motivate your team to achieve and engage in collaborative working with stakeholders across the business
• Adaptable and flexible, innovative and creative you will respond quickly to shifts in the working landscape; you will embrace transformation and look to find efficiencies and refine processes with customer experience and quality at the core
• Fully competent in MS products including but not limited to MSOffice project and or smart sheets experience.

This role is mobile and as such high levels of travel may be involved. There will be an expectation for the post holder to spend at least 2 days per week at our offices in IPSWICH. The Mobilisation team provide outstanding support to our business and customers, Monday to Friday, 08:00-17:30 however, flexibility to meet the needs of the business is essential.

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.