MIS and Compliance Assistant

The City of Liverpool College; Liverpool; On-site; GBP 24,000; Full time

Job summary

An established educational institution is seeking a dedicated individual to join their Funding and Compliance team. This role focuses on ensuring regulatory compliance and improving data integrity across college systems. You will support data entry and cleansing processes, collaborate with various teams, and play a vital role in maintaining accurate records for funding purposes. The college offers an engaging work environment with a strong emphasis on professional development and well-being. If you are detail-oriented and passionate about education, this opportunity could be your next career step.

Benefits

Generous annual leave

Competitive salary

Employee Benefits Platform

Wellbeing support

Pension Scheme

Qualifications

• Minimum 2 years of administration experience in an education setting.
• Experience in using student records systems like ProSolution.

Responsibilities

• Support data cleansing and compliance checks for student records.
• Assist with internal and external audits and reporting.

Skills

Data Entry

Compliance Checks

Communication Skills

Attention to Detail

Problem Solving

IT Knowledge

Administration

Education

Level 2 Literacy and Numeracy

Tools

ProSolution

EBS

Unit-E

Job description

Application Deadline: 28 April 2025

Department: MIS

Location: Liverpool

Compensation: £23,503 / year

Description

To support the Funding and Compliance team in ensuring the College meets the regulatory requirements placed on it by the funding bodies and to ensure the mitigation of data and compliance risk. Supporting with the input and data cleansing of student data/records within college systems with a high level of accuracy and in a timely way. Working with other teams across college to support with compliance requirements for student enrolment and documentation.

The role will focus on working with colleagues to improve the integrity and quality of data in College systems to enable timely and accurate data returns to the DfE. Supporting other teams to improve levels of compliance and to assist in the enrolment processes for WBL, Partnerships and Classroom based delivery.

Assist the wider Funding & Compliance team with monitoring compliance within College processes and in line with funding body requirements, working across all income streams, including ESFA funded classroom and apprenticeship, higher education, devolved funding, and full cost. Supporting with internal auditing and data assurance processes across all funding streams and supporting in the Individualised Learner Records (ILR) processes and procedures within the college.

Responsible to: Head of Funding and Compliance

Key Responsibilities

• To maintain an up to date knowledge of DfE funding guidance and regulations in order to ensure compliance with external requirements and provide advice to other staff.
• Maintain good working knowledge of college student record systems (ProSolution).
• To support the cleansing of the ILR file to ensure data is accurate, up to date, free of errors and submitted on time. Ensuring that records are compliant and on the ILR without unnecessary delay so that income is maximised and curriculum colleagues have robust valid and reliable data to manage provision.
• Support with Apprenticeship compliance and enrolment processes.
• Manually input data documents to required deadlines and standards.
• Compliance checking documentation to the required deadlines and standards.
• To support the wider Funding & Compliance team with data checks and assist with corrective action taken to improve the College's data quality, this will include use of PDSATs, internal compliance audits, etc.
• Support the creation and distribution of weekly reporting and following up actions required with other college teams.
• To assist in the preparation of data for internal and external audits.
• To support the course file and curriculum planning processes.

Skills, Knowledge and Expertise

Essential:

• Experience of working in Further Education preferably within an MIS department.
• A minimum of 2 years administration experience in an education setting.
• Experience of using a student records system. E.g. ProSolution, EBS, Unit-E, etc.
• Ability to manage own workload with minimal supervision.
• Experience of data entry and compliance checks in a Further Education Sector.
• A pro-active approach to work and problem solving, and the ability to spot and deal with issues as they occur.
• Ability to deliver accurate data entry with a high level of attention to detail.
• Engaged in Continuing Professional Development.
• High level of communication and interpersonal skills.
• Minimum of Level 2 literacy and numeracy or willingness to complete.
• IT knowledge to a high standard.

Desirable:

• Knowledge of the Individualised Learner Record (ILR), funding regulations and audit requirements for further education.
• Experience of managing a high volume of data in order to identify and resolve data discrepancies.
• A sound knowledge of Apprenticeship Funding Guidance and requirements.
• Experience of supporting internal and external audits.

Benefits

We really care about our people. As a member of College staff, you will have access to a wide range of benefits, wellbeing services and opportunities for professional development.

These include:

• Generous annual leave - We offer the highest holiday entitlement in the City Region.
• Competitive salary - Our salaries are the highest within FE in the City Region.
• Access to our Employee Benefits Platform, offering hundreds of discounts and savings.
• Wellbeing support - Access to a free, independent and confidential 24 hour counselling support, as well as general wellbeing and lifestyle support through our platform and app.
• Pension Scheme - Excellent pension provision, with memberships of Local Government Scheme, Teachers Pension Scheme and Aviva, depending on the role.