Minor Civils Planner

Lanes Group; Tonbridge; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

24 days holiday (plus bank holidays)

Personal learning

Workplace pension

Parking

Free wellbeing support access

Friendly working environment

Job summary

Lanes Group is seeking a Minor Civils Planner for the Tonbridge Depot. The role focuses on planning and scheduling civils works for our utilities projects and coordinating with site teams to ensure on-time delivery.

The ideal candidate will have administration or office coordination experience, strong communication skills, and a proactive, detail-oriented approach. This is a permanent, full-time position with a collaborative, safety‑driven culture.

Qualifications

• Experience in administration or office coordinator role
• Excellent written and verbal communication
• Strong interpersonal skills and relationship building
• Able to multi-task and manage competing priorities
• Detail-oriented with good organisational skills

Responsibilities

• Plan and schedule civils projects for the Tonbridge depot
• Coordinate with supervisors, site teams and subcontractors to create realistic schedules
• Track progress and maintain up-to-date project records
• Communicate with stakeholders to ensure alignment and manage risks
• Ensure safety and environmental compliance in planning activities

Skills

Administration experience

Communication skills

Organisational skills

Team player

Multi-tasking

Tools

Microsoft 365

Job description

Minor Civils Planner

We are recruiting for a Minor Civils Planner to manage and plan jobs for our civils engineers. This is a fantastic opportunity to grow your career with us here at Lanes Group!

At Lanes Group, nothing is more important than the health, safety and wellbeing of our people, our customers and the communities we serve. As one of the UK's leading infrastructure delivery partners, we employ around 5,000 talented people across a nationwide network of depots and operational locations, delivering annual revenues in excess of £650 million.

We provide essential infrastructure, drainage, wastewater and utility services to many of the UK's leading organisations, including a significant number of FTSE 100 and FTSE 250 companies. Our success is built on the expertise of our people, our commitment to doing things safely and professionally, and our focus on delivering outstanding service every day.

Strong leadership being at our heart, supporting our people ensuring they are engaged with purpose, rewarded and recognised whilst delivering absolute exacting operational excellence being a leading entity and enviable delivery team embracing quality and compliance in our overarching delivery, one of our fundamental key differentiators.

In this critical role of ensuring our organisation is known for being the best in everything we do, known for leaving a legacy of absolute quality and compliance and, keeping our promises at all times is our absolute mantra.

Planning is seen, both internally and externally, as an integral part of the business, driving the smooth completion of work in the field and consistently providing excellent customer service, collaboration, accountability, leadership and a multiskilled workforce.

Position: Minor Civils Planner

Location: Tonbridge Depot (Kent)

Job Type: permanent, full time

Hours: Monday to Friday, 37.5 hours

Salary: £28,000 to £30,000 per annum (depending upon experience)

Benefits: 24 days holiday (plus bank holidays); personal learning; workplace pension; parking; free access to wellbeing support; friendly working environment

About the role:

Due to continued growth and development, we are now looking for customer focused people to join us in our Utility Division, working on our Southern Water contract service to deliver real and effective solutions to waste-water network and drainage problems.

• Project Planning & Development:
  • Ensure that the plans are kept up to date throughout the project lifecycle, including modifications and changes as the project progresses.
• Coordination & Scheduling:
  • Work in close collaboration with supervisors, site teams, subcontractors, and contractors to create accurate, realistic schedules and timelines for manhole cover and frame works.
  • Ensure that schedules are regularly reviewed, updated, and communicated to all stakeholders to ensure alignment and to proactively identify potential risks or delays.
  • Manage the allocation of resources and the scheduling of works to optimise efficience and ensure that all tasks are completed on time.
• Material, Resource, and Equipment Management:
  • Coordinate with supervisors to ensure the correct equipment is obtained for each work order.
  • Manage site logistics to ensure that all necessary resources are available on-site for the smooth execution of works, avoiding any disruptions to the project schedule.
• Project Tracking & Reporting:
  • Utilise planning software such as BigChange, or similar tools to track project timelines, milestones, and deliverables, ensuring that the project progresses according to plan.
  • Maintain up-to-date records of schedules, including any changes, delays, or adjustments, and ensure all stakeholders are informed of progress.
• Stakeholder Communication & Collaboration:
  • Act as the central point of contact for stakeholders involved in the manhole cover and frame works, including clients, subcontractors, engineers, and customers.
  • Attend regular planning meetings with project teams, clients, and contractors to review progress, discuss issues, and ensure effective communication between all parties.
  • Maintain strong relationships with all stakeholders, fostering a collaborative and transparent working environment.
• Health, Safety, and Environmental Compliance:
  • Ensure that all planning and project activities for manhole cover works meet required safety standards and environmental regulations.
  • Collaborate with the management team to identify potential risks and hazards and develop mitigation strategies.
  • Ensure all works comply with environmental regulations, especially in relation to the management of waste and pollution control.
  • Be aware of all Lanes Group policies and your responsibilities towards them.
• Risk Management & Mitigation:
  • Ensure all works are carried out with due consideration to the potential impact on surrounding infrastructure, public access, and environmental factors.
• Documentation and Reporting:
  • Assist in the preparation of progress reports, presentations, and any other documentation required for senior management, clients, or stakeholders, ensuring all documents are clear, accurate, and delivered on time.
  • Maintain thorough records of all project activities, including meeting notes, change orders, and quality assurance documentation.
  • Ensure that all project data, includingschedules, resources, and materials, are accurately recorded and archived.
  • Any other reasonable ad-hoc tasks, duties or projects requested by management.

(Please note: the above is not an exhaustive list and may be amended due to company needs or requirements)

So if you enjoy working in a fast paced environment and delivering only the best in customer service, where no two days are the same and want to join a growing company that not only values you and your ability - but also strives to develop your potential and further your career progression, then we are the right Company for you.

What is essential is the ability to work safely to quickly diagnose and deliver practical and efficient solutions to attain the highest levels of customer satisfaction.

About you:

The ideal candidate will:

• Have, ideally, previous experience in an administration or office coordinator role
• Be hard working and respectful
• Have great interpersonal skills to create relationships with the team, engineers, and wider Lanes Group network and a team-player attitude
• Be comfortable using Microsoft 365 and internal systems (with provided training) is preferred
• Have solid communication skills (both written and verbal) with professional telephone and email etiquette
• Be resourceful and proactive
• Multi-task, prioritise, work under pressure and on own initiative
• Strong attention to detail and have the ability to deal with people at different levels

At Lanes Group, we are dedicated to fostering a diverse and inclusive workplace where everyone feels valued and empowered. We believe that our differences make us stronger and are committed to providing equal opportunities for all employees. We welcome and encourage applications from individuals of all backgrounds, including those from underrepresented groups. Join us in our commitment to creating a more inclusive and diverse world.

Lanes Group are a signatory of the 'Charter for Employer Positive About Mental Health' run by Mindful Employer.