Merchandising Stock & Data Administrator

Newcastle United Football Club; Newcastle upon Tyne; On-site; GBP 22,000 - 32,000; Full time

Job summary

Newcastle United Football Club is seeking a detail‑oriented Buying and Merchandising Administrator to support stock intake, product data and supplier communications. You will help maintain accurate records and ensure smooth day‑to‑day operations across Buying, Merchandising and Finance.

The role focuses on data management, sample handling and administrative duties to help the retail channels perform at their best, with a team‑focused and proactive approach.

Qualifications

• Strong organisational and time management skills.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team.
• Strong written and verbal communication skills.

Responsibilities

• Create and upload SKUs to internal systems with accurate data.
• Maintain and update the product master document for accurate information across teams.
• Liaise with suppliers to support stock updates and booking-in processes.
• Monitor delivery discrepancies and work with the Buyer to resolve issues.
• Track stock due dates, delivery statuses, and received quantities for intake reporting.
• Support invoice processing and assist Finance and Buying with queries.
• Provide high-quality administrative support to Buying and Merchandising teams.
• Manage product samples for ecommerce photography and internal use, including tracking and returns.

Job description

Newcastle United Football Club is seeking a detail‑oriented Buying and Merchandising Administrator to support stock intake, product data and supplier communications. You will help maintain accurate records and ensure smooth day‑to‑day operations across Buying, Merchandising and Finance.

The role focuses on data management, sample handling and administrative duties to help the retail channels perform at their best, with a team‑focused and proactive approach.