Merchandising Admin Assistant

Space NK Limited; Greater London; Hybrid; GBP 21,000 - 30,000; Full time

Job summary

Space NK Limited is seeking a Merchandising Admin Assistant at Head Office to manage purchase orders with brand partners, compile weekly trade reports and coordinate delivery schedules. You will support new product launches, tester allocation and stock analysis in a fast-paced retail environment.

The role requires strong numerical ability, merchandising awareness and advanced Excel skills, with attention to detail and effective communication across teams.

Qualifications

• Excellent numerical aptitude with strong retail maths and data analysis.
• Prior merchandising experience is highly regarded with interest in retail and commercial decision-making.
• Strong Excel skills and ability to work with large data volumes and complex spreadsheets.

Responsibilities

• Purchase order management – raising PO’s with our brand partners and keeping track of deliveries in an accurate manner.
• Produce and compile Monday trade reports, ensuring data accuracy and highlighting any anomalies or risks to the Assistant Merchandiser and wider team.
• Intake management of the delivery schedule, ensuring deliveries are met by brands.
• Communicating any short shipments, late deliveries, and cancellations to the wider team.
• Assist with tester ordering and monitoring tester availability.
• Support the management of the new product critical path, including stock tracking, ranging, tester allocation and launch readiness.
• Produce ad hoc financial and stock analysis as requested.
• Develop a strong understanding of retail merchandising processes

Skills

Numerical aptitude

Merchandising experience

Excel skills

Tools

Excel

Microsoft Office

Job description

If you love beauty, you’re in the right place.

As the ultimate curator of over 100 of the most in-demand, highly innovative and boundary-pushing beauty brands, we are the go-to destination for worldwide beauty discovery.

Together through our neighbourhood stores, online presence and loyalty scheme, Space NK has built a flourishing community in which to discover beauty. The customer is at the heart of everything we do, and we will always endeavour to offer everything they need to help them explore, experiment, and enjoy our brands.

Merchandising Admin Assistant - Head Office

Key Responsibilities:

• Purchase order management – raising PO’s with our brand partners and keeping track of deliveries in an accurate manner

• Produce and compile Monday trade reports, ensuring data accuracy and highlighting any anomalies or risks to the Assistant Merchandiser and wider team.

• Intake management of the delivery schedule, ensuring deliveries are met by brands

• Communicating any short shipments, late deliveries, and cancellations to the wider team

• Assist with tester ordering and monitoring tester availability

• Support the management of the new product critical path, including stock tracking, ranging, tester allocation and launch readiness.

• Produce ad hoc financial and stock analysis as requested.

• Develop a strong understanding of retail merchandising processes

Qualifications, Knowledge and Experience:

• Excellent numerical aptitude is required, with a strong understanding of retail maths and data analysis.

• Prior merchandising experience will be highly regarded. A keen interest in retail and commercial decision-making is essential.

• Strong Excel skills and confidence working with large volumes of data are highly valued. Knowledge of Microsoft Office applications is advantageous.

Personal Attributes:

• Analytical and numerical strength

• High level of accuracy and attention to detail

• Excellent communication skills, both written and verbal.

• Strong organisational, planning and time management skills.

• Ability to work under pressure and use initiative to solve problems effectively.

Please note that only successful candidates will be contacted.

All applicants must have the right to live and work in the UK.

If you want to find out more about us, what it is like to work for us, all about our benefits, and our pledges on Diversity, Inclusion and Belonging, please visit our website.

Space NK are an equal opportunities employer.

How We Will Use Your Information

We will use the information you provide to us with your job application to help us process your application for the specific job you have applied for. If you apply speculatively, we will process your application for the job/relevant business area that you detail within your email.

Please note that our current system does not use an automated filtering system.

All applications made via the website, through a third-party website or in-store will be kept on file for a period of 12 months.

This information will be retained and used to assess your suitability to similar positions that may arise in the future, or if the initial vacancy becomes live again during the 12-month period. If you would prefer us to not hold your information on file/ you wish to be ‘forgotten’ if you are not offered a position with Space NK, please email your ‘right to be forgotten’ to our recruitment email address with RIGHT TO BE FORGOTTEN as the title of the email. We will always inform you when we have deleted your application details, otherwise we will treat your application as consent to us holding this information.