MEP Senior Administrator - London

Balfour Beatty; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading global infrastructure firm in London is seeking a Senior Administrator to manage document flow within their Major Projects team. The role involves supporting subcontractors by administering document tracking, producing tracking documents, and maintaining correspondence. Ideal candidates are proficient in Excel and comfortable in a collaborative environment. This position offers flexible working options and a range of employee benefits.

Benefits

Flexible working options, including up to 40% remote work

25 days paid annual leave

Family-friendly policies

Pension and share plans

Volunteering leave and recognition schemes

Qualifications

• Must be comfortable in an open, challenging, and collaborative environment.

Responsibilities

• Manage a large volume of documents related to engineering services.
• Administer document tracking and transfer for subcontractors.
• Produce tracking documents and monitor progress.
• Communicate weekly correspondence movements and chase responses.

Skills

Proficiency in Excel

Confident communicator

Familiarity with document control systems

Experience in creating and managing spreadsheets

Job description

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About the role

Balfour Beatty has an exciting opportunity for a Senior Administrator to join our outstanding Major Projects team at our Old Oak Common development in London. Join us and be part of the largest construction project in the UK.

HS2's new c. 1 billion Old Oak Common station will become the UK's best-connected rail station once completed. Our Balfour Beatty VINCI SYTRA joint venture will be responsible for the final design, construction, and commissioning of the station in Northwest London.

Upon completion, the station will feature six underground platforms and up to eight platforms on the adjacent Great Western Main Line. It will provide high-speed rail services to the Midlands, central London, Scotland, and the North, as well as direct services to three major airports. The station will include passenger and retail facilities, offering an exceptional customer experience.

What you'll be doing

1. Form a key role within the MEPFC services team, managing a large volume of documents, drawings, and correspondence related to Mechanical, Electrical, Public Health, Fire, communications systems, Lifts, and Escalators.
2. Support subcontractors by administering document tracking and transfer, which is fundamental to project progress and delivery.
3. Be central to the receipt and transmittal of all documents.
4. Communicate weekly movement of correspondence to the MEP team and chase responses to ensure timely progress.
5. Produce tracking documents, monitor progress, and report accordingly.
6. Join the team to learn and develop your skills and career in a dynamic environment.

Who we're looking for

• Proficiency in Excel
• Confident communicator, comfortable in an open, challenging, and collaborative environment
• Familiarity with document control systems
• Experience in creating and managing spreadsheets

Why work for us

Our teams deliver some of the UK's most ambitious projects, developing vital infrastructure that supports the economy and communities.

Why join us?

We offer a range of benefits, including:

• Flexible working options, including up to 40% remote work where role permits
• 25 days paid annual leave (pro-rata)
• Family-friendly policies, including 28 weeks full pay for maternity/adoption leave and 4 weeks full pay for paternity/partners leave
• Additional benefits such as pension, share plans, volunteering leave, and recognition schemes

About us

Balfour Beatty's Major Projects business delivers complex infrastructure projects like HS2 and Hinkley Point C, using the latest technology to create sustainable solutions that benefit communities.

Diversity and inclusion

We believe diversity and inclusion are vital for a successful workplace. We are committed to growing our diverse workforce and fostering an inclusive culture. For more, visit www.balfourbeatty.com/diversityandinclusion. We are members of WISE, enei, Business Disability Forum, and AFBE. We have signed the Audeliss and Involve Open Letter on Black Inclusion. We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme'.

As a Disability Confident Employer, we support applicants with disabilities and long-term health conditions, offering interviews if minimum requirements are met. More info at https://disabilityconfident.campaign.gov.uk/. For feedback on our recruitment process, contact [e-mail].