Meetings and Events Project Manager (12 month fixed term contract)

Meetings and Events Project Manager (12 month fixed term contract)

Ashby-de-la-Zouch, United Kingdom

Job Title: Meetings and Events Project Manager (12 month fixed term contract)

Brand: Emota

Location: UK: Ashby-de-la-Zouch, London or Manchester, hybrid

Reporting to: Project Director

Direct report(s): None

A bit about the role …

Reporting to a Project Director, you will manage global meetings, events, and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant, and meets client and team expectations. Responsibilities include logistical planning, budget management, and supporting attendee participation through a Project Executive.

This role involves national and international travel and requires client, supplier, and financial management at all stages of event delivery—pre, on-site, and post-event.

We offer a comprehensive benefits package, including volunteer days, enhanced annual leave with buy/sell options, company pension, life and health insurance, and more.

What will you do …

Project Management:

1. Manage venue logistics, including congress attendance, dinners, break-outs, housing, and attrition.
2. Oversee congress sponsorship activities, liaising with client contracting teams and booth providers.
3. Coordinate client requirements with third-party suppliers and internal teams.
4. Produce and circulate weekly status reports to stakeholders.
5. Conduct site inspections and planning meetings with suppliers.
6. Manage post-event metrics reporting.

Client Liaison and Development:

1. Deliver excellent customer service aligned with client goals.
2. Participate in client planning meetings, including face-to-face, hybrid, and virtual formats.
3. Maintain and manage budgets throughout each event, including invoice approvals.
4. Track financials, conduct regular health checks, and manage scope to ensure profitability.
5. Implement cost-saving measures and ensure invoicing compliance.
6. Prepare cross-charge budgets for congresses.

General:

1. Collaborate with support departments to meet client objectives.
2. Mentor new team members as a ‘Buddy’.
3. Uphold company values and comply with procedures.
4. Maintain strong relationships with venues and suppliers for value optimization.
5. Represent the agency professionally.

What do you need to have …

• At least 3 years of event management experience in corporate settings.
• Experience managing budgets from planning through reconciliation.
• Strong team motivation and professionalism.
• Attention to detail, accuracy, and customer service focus.
• Intermediate Excel skills for managing complex spreadsheets.
• Willingness and ability to travel internationally on-site.

A bit about us ….

Emota is an award-winning global events agency creating impactful experiences. Inizio Engage XD is a communications group specializing in engaging internal and external audiences through live, virtual, digital, and immersive content, underpinned by behavioral science.

We value diversity and inclusion. If you're excited about this role but don't meet every requirement, we encourage you to apply. You might be the perfect fit for this role or others.