Meeting & Events Planning Executive

InterContinental London - The O2 - Meeting & Events; Greater London; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Free meals on duty.

Uniform offered and dry cleaned.

Discounted employee friends & family**

Food and beverage discounts.

Christmas gifts and employee parties.

Introduce a friend scheme.

Cycle 2 work scheme.

UK attraction discounts @ Merlin Enter

Taste card.

Life assurance scheme.

Wage stream.

Employee assistance programme.

Arora star employee recognition.

Long service recognition award.

Job summary

InterContinental London - The O2 - Meeting & Events is seeking a skilled M&E Planning Executive to expertly plan confirmed meetings and events while nurturing client relationships to deliver memorable experiences.

The role involves managing handovers from the enquiry team, coordinating events of 100+ delegates, and maximizing sales opportunities by recording precise client requirements and coordinating with the operations team. A background in a luxury hotel setting is advantageous.

Qualifications

• Very strong communication skills and an excellent standard of written and spoken English.
• Ability to take initiative and deal with unexpected situations and last-minute changes.
• Strong attention to detail. A smart and professional appearance.
• Most of all, you will have an approachable, positive, and proactive manner.
• Experience in a similar role within a 5-star hotel is a significant advantage.

Responsibilities

• Manage events once handed over from the enquiry team and ensure all information is compiled and recorded.
• Oversee events of 100 delegates and more, with primary focus on ballroom residential events.
• Maintain close contact with all organisers, ensuring that all their requirements are accurately recorded using every opportunity to maximise sales.
• Compile daily and weekly function sheets containing all necessary information, so the team receives operational details as per agreed timelines. Ensure all additional services required for clients are booked and supplied.
• Conduct site visits, food tastings and hold pre-conference meetings to confirm all details prior to the event.
• Liaise between the client and the M&E Operational team.
• Stay knowledgeable about the current competitor set and their facilities.

Skills

Strong communication

English proficiency

Job description

Competitive salary

Holiday – 28 days holiday, enhanced after 5 years of service.

• Free meals on duty.
• Uniform offered and dry cleaned.
• Discounted employee friends & family rates at Arora Hotels.
• Food and beverage discounts.
• Christmas gifts and employee parties.
• Introduce a friend scheme.
• Cycle 2 work scheme.
• UK attraction discounts @ Merlin Entertainments.
• Taste card.
• Life assurance scheme.
• Wage stream.
• Employee assistance programme.
• Arora star employee recognition.
• Long service recognition award.

About us...

Nestled on the Greenwich Peninsula, attached to the O2, InterContinental London - The O2 embraces a captivating backdrop of the River Thames and Canary Wharf. Our five-star hotel includes 493 bedrooms, a diverse dining selection, spa facilities, state-of-the-art conference and meeting rooms, including the UK's largest pillar-free ballroom.

A bit about what you will do...

M&E Planning Executives successfully execute the planning of confirmed meetings and events business while managing client relationships to ensure exceptional, unique and memorable experiences are created.

• Manage events once handed over from the enquiry team and ensure all information is compiled and recorded.
• Oversee events of 100 delegates and more, with primary focus on ballroom residential events.
• Maintain close contact with all organisers, ensuring that all their requirements are accurately recorded using every opportunity to maximise sales.
• Compile daily and weekly function sheets containing all necessary information, so the team receives operational details as per agreed timelines. Ensure all additional services required for clients are booked and supplied.
• Conduct site visits, food tastings and hold pre-conference meetings to confirm all details prior to the event.
• Liaise between the client and the M&E Operational team.
• Stay knowledgeable about the current competitor set and their facilities.

More about you...

• Very strong communication skills and an excellent standard of written and spoken English.
• Ability to take initiative and deal with unexpected situations and last-minute changes.
• Strong attention to detail. A smart and professional appearance.
• Most of all, you will have an approachable, positive, and proactive manner.
• Experience in a similar role within a 5-star hotel is a significant advantage.

Grow with us...

We are growing rapidly, and with growth comes advancement opportunities. Being part of the Arora group, there are exciting opportunities for career progression and development across our properties and brands.

Compensation: Competitive salary