Meeting Event Planner

Young President's Organization, Inc.; United Kingdom; Remote; GBP 40,000 - 65,000; Full time

Job summary

A leading global organization seeks a Meeting Event Planner to deliver world-class events. This role requires managing all logistics, ensuring seamless execution, and collaborating with top leaders. Candidates should have over 7 years of experience in complex event management, negotiation skills, and a passion for creating meaningful connections.

Qualifications

• 7+ years of experience managing complex, global events.
• Expertise in venue contracting and vendor management.
• Detail-oriented with a knack for optimizing resources.

Responsibilities

• Manage end-to-end meeting logistics with vendors.
• Coordinate contract negotiation and budget management.
• Lead event marketing and oversee on-site activities.

Skills

Negotiation

Budget Management

Multitasking

Collaboration

Tech-savviness

Tools

Microsoft Office

Cvent

Salesforce

Job description

Join to apply for the Meeting Event Planner role at YPO

Join to apply for the Meeting Event Planner role at YPO

Are you an expert event planner who thrives on managing complex, high-impact global meetings? Ready to elevate your career with a world-class leadership community?

Why YPO?

At YPO, we are more than just a network – we are a movement. We bring together 35,000+ of the world’s top CEOs across 150+ countries, empowering them to lead with purpose, spark innovation, and drive change. By joining our team, you’ll collaborate with inspiring leaders, gain exposure to diverse cultures, and contribute to a global organization that creates meaningful impact.

Duration: 18+ month international consulting contract, with potential extension up to 3 years

The Role: Leadership Services Manager, Meetings

As Leadership Services Manager, Meetings, you’ll collaborate closely with Leadership Champions and the YPO management team to deliver world-class leadership events. You’ll own the full event lifecycle — from venue selection and hotel coordination to offsite gatherings, hospitality, social events, marketing, and transportation logistics.

Your strategic planning and budget management will ensure every meeting runs flawlessly, aligns with organizational goals, and delivers meaningful value for our members. Partnering with top volunteer leaders, you’ll drive innovation and execute seamless, impactful experiences that elevate YPO’s leadership community.

What You’ll Do

• Manage end-to-end meeting logistics, including vendor relationships with hotels, transportation, and venues.
• Partner with leadership on venue selection, contract negotiation, and budget management.
• Coordinate on-site event activities for smooth, seamless execution.
• Collaborate with volunteer champions and committees on program content and agendas to ensure high member satisfaction.
• Advise stakeholders on event progress, following YPO’s framework for success.
• Ensure compliance with YPO policies and oversee security and emergency plans.
• Create and manage detailed event schedules and train on-site support staff.
• Lead event marketing efforts, including registration, communications, and website updates.
• Oversee hotel services, catering, AV, and accommodations.
• Manage shipping logistics and act as the onsite point-person during events.
• Handle post-event financial closeout and archiving.
• Collect feedback and lead post-event reviews for continuous improvement.

Who You Are

7+ years of experience managing complex, global events or programs

Skilled negotiator with deep knowledge of venue contracting & vendor management

Budget-savvy and detail-oriented, with a knack for optimizing resources

A master multitasker who excels under pressure & loves cross-team collaboration

Tech-savvy with Microsoft Office expertise; Cvent & Salesforce a plus

Passionate about delivering top-tier member experiences that inspire & connect

Why You?

You thrive in a collaborative, multi-cultural environment and are excited by the opportunity to make a global impact. Proactive, resourceful, and driven by a passion for creating meaningful connections, you’ll be a natural fit for this role. If you’re excited to shape the future of YPO’s family and spouse/partner initiatives, we’d love to hear from you.

How to Apply:

Apply now to join YPO as our Leadership Services Manager, Meetings and help us create a world of connection, leadership, and growth!

YPO is an Equal Opportunity Employer. YPO takes pride in supporting a diverse workforce and demonstrates this through its policies and practices. YPO does not discriminate in recruiting, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Project Management, Strategy/Planning, and Administrative

• Industries

  Events Services

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