Medical Workforce Officer

CTI Clinical Trial and Consulting Services; Guildford; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a highly organised Medical Workforce Officer to join their dynamic team. This fixed-term role, covering maternity leave, offers a unique opportunity to manage recruitment, onboarding, and payroll processes in a fast-paced environment. You'll thrive on variety, from advising on HR policies to maintaining recruitment databases. Join a compassionate Trust that values its staff and is committed to professional development, offering flexible working arrangements and a comprehensive health and wellbeing program. This is an exciting time to contribute to a team that has received an Outstanding rating from the Care Quality Commission.

Benefits

Flexible Working

Health and Wellbeing Program

Career Development Opportunities

Comprehensive Training

Collaborative Work Environment

Qualifications

• Experience in recruitment or HR is essential; medical workforce experience is a plus.
• Strong organisational skills and attention to detail are key for success.

Responsibilities

• Manage recruitment processes and ensure accurate payroll input.
• Provide HR policy advice and administrative support to the team.

Skills

Recruitment

HR Generalist

Organisational Skills

Attention to Detail

Adaptability

Education

Relevant HR Qualification

Tools

Allocate System

Recruitment Tracker/Database

Job description

We’re seeking a highly organised and detail-oriented Medical Workforce Officer to join our team. This is a fixed term position (covering maternity leave) from end of April 2025 until early December 2025.

In this role, you’ll manage a variety of responsibilities, from recruiting top candidates and preparing interview materials to handling payroll. You'll need to be adaptable and thrive in a fast-paced environment where priorities can shift.

While experience in Medical Workforce isn’t essential, a strong background in recruitment or generalist HR is a must.

We’re looking for someone who’s self-driven, adaptable, and able to manage both routine and unexpected tasks with professionalism and efficiency. Organisation and attention to detail are key, but most importantly, you should be passionate about supporting our team and helping us achieve our collective goals.

Responsibilities

As a Medical Workforce Officer, your days will be as varied as they are rewarding. One moment you’ll be managing shared mailboxes, and the next you’ll be offering HR policy advice. Key responsibilities include:

• Recruiting and onboarding the best talent
• Inputting pay data to ensure timely and accurate payments
• Offering general administrative support to the team and providing basic HR advice.
• Deliver a range of recruitment and HR services ensuring that recruitment processes are carried out in accordance with the Trust’s Recruitment and Selection Policy, and doctors are paid correctly in line with T&C’s.
• Provide advice and guidance to managers on the application of policies and procedures relating to career and training grade doctors including the recruitment process and terms and conditions of service.
• Provide advice and information to all grades of doctors on terms and conditions such as maternity leave, annual leave and study leave entitlements, starting salaries, work permits/visas.
• Maintain and update the recruitment tracker/database, and new starter list, and produce information as requested on posts being processed.
• Administer the Allocate system in terms of issuing logins, removing leavers.
• Administer the SAMT (Statutory and Mandatory training) accounts and logins for new starters.
• Undertake association of Smartcards.
• Support the recruitment and on-boarding of IMG’s (International Medical Graduates)
• Complete requests for certificate of employments for medical staff and tenancy/mortgage reference checks.

This position offers flexible working with on-site and remote work, primarily based at Royal Surrey Hospital.

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trust's normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

For further details / informal visits contact: Name: Kerry Steele Job title: Head of Medical Workforce Email address: [e-mail]