Medical Workforce Administrator

Greater Manchester Mental Health NHS Foundation Trust; Prestwich; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading mental health organization in Greater Manchester seeks a Medical Workforce Administrator to join a friendly team. This role involves supporting the Medical Workforce Team in managing temporary medical staff bookings, handling rota queries, and ensuring compliance with NHS guidelines. Applicants should have strong organizational and communication skills, with an understanding of administrative processes in a healthcare setting.

Qualifications

• Experience in providing administrative support.
• Ability to manage medical staff rotas and requests.
• Knowledge of NHS guidelines and compliance.

Responsibilities

• Serve as first point of contact for rota queries.
• Action swap requests ensuring compliance with regulations.
• Arrange locum cover for short-term gaps.

Skills

Communication

Problem-solving

Organizational skills

Education

Experience in administrative roles

Job description

Overview

We are looking to recruit a Medical Workforce administrator to work within our small and friendly Medical Workforce Team. The candidate will be expected to support the Medical Workforce Team in the provision of a range of support services, processes and procedures including the booking of temporary Medical Staff and Medical recruitment administration.

Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.

In this role you will be expected to carry out various duties, some of which but not exclusive are listed below.

Responsibilities

• To be the first point of contact regarding Trainee Doctor and Consultant rota queries for assigned areas.
• To action swap requests to rotas ensuring compliance with the Trainee Doctors Contract (2016) rules and Working Time Regulations
• To arrange locum cover for short term rota gaps with internal or external medical staff. Following Trust and NHS guidelines and compliance requirements. Placing bookings on the relevant Trust system i.e. NHSP Connect.
• To support the Medical Workforce with drafting on call rota templates.
• Be responsible for the absence inputting for medical staff on the appropriate recording mechanisms i.e. DRS Real Time, ESR, Healthroster etc. in a timely manner.
• To process requests for long term locum cover based on the service need, ensuring compliant candidates are forwarded for consideration, liaising with external agencies regarding rates of pay in line with Trust and NHS England/NHS Improvement guidelines and other queries relevant to the role.
• To support the Medical Workforce Advisor with tasks relating to trainee doctor rotations, including drafting Generic Work Schedules (GWS), setting up profiles for exception reporting, adding details to the relevant rostering software.

About us

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 160 locations. We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond. Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options. Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity. Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

How to apply

For further details / informal visits contact:

Name: Joanne Kenyon
Job title: Medical Workforce Lead
Email: [e-mail]
Telephone: [phone]

Laura Torkington
Medical Workforce Advisor
Email: [e-mail]
Telephone: [phone]

Gemma Potter
Medical Workforce Advisor
Email: [e-mail]
Telephone: [phone]