Medical Support Secretary - Obstetrics and Gynaecology

Integrated Care System; Wales; On-site; GBP 25,000 - 27,000; Full time

Job summary

An Integrated Care System in Wales is seeking a Medical Support Secretary to join the Obstetrics and Gynaecology team. This role involves providing essential secretarial support to Consultant Obstetricians and Gynaecologists, ensuring accurate documentation and maintaining patient information systems. The ideal candidate should have strong organisational and communication skills, with experience in a medical setting. Proficiency in English is required, and Welsh speakers are encouraged to apply.

Qualifications

• Experience as a medical secretary and comprehensive secretarial experience.
• Knowledge of medical terminology and experience in a healthcare environment.
• Ability to manage change and work under pressure.

Responsibilities

• Provide efficient secretarial support for Consultant Obstetricians & Gynaecologists.
• Type patient-related correspondence and maintain patient information systems.
• Assist in managing the specialty waiting list and process casenotes.

Skills

Organisational Skills

Effective communication skills

Numerical/literacy skills

Education

GCSE or equivalent in English

Typewriting/Word Processing qualification

Tools

Microsoft Office

Job description

Medical Support Secretary - Obstetrics and Gynaecology

Working as a member of the Obstetrics & Gynaecology Team team, providing efficient and effective secretarial support for Consultant Obstetricians & Gynaecologists, thereby supporting the delivery of high quality service to patients and staff within the Specialty.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

• Accurately carry out from audio/copy/shorthand the typing of patient related correspondence/reports using the appropriate software to agreed organisational standards/competencies. (Please refer to person specification and training specification).
• Produce standard letters on behalf of the clinical team.
• Type complex reports/letters, ensuring accuracy and within specified timescales.
• Ensure that accurate, timely information is entered and maintained on the appropriate patient information system.
• Assist in maintaining the specialty waiting list, ensuring accuracy of information on relevant system ensuring:

(a) waiting lists are fully utilised.

(b) short notice cancellations are replaced.

(c) routine patients are admitted chronologically.

• Enter patients onto waiting list, rearrange or cancel outpatient's appointments on WPAS system, ensuring accuracy of data.
• Process casenotes via IFIT in a timely manner.
• Request/dispatch casenotes from/to locations, Health Board as necessary, ensuring a timely response.

About us

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications and/or Knowledge

• GCSE or equivalent in English Typewriting/Word Processing - RSA III or equivalent Audio typing RSA III or equivalent Microsoft Office or equivalent
• Shorthand ECDL AMSPAR/BSMS PiMS database Knowledge of medical terminology

Experience

• Medical secretary experience Comprehensive secretarial experience Experience of general office procedures
• Previous experience in a health care environment

Aptitude and Abilities

• Organisational Skills Effective communication skills, both written and verbal Ability to prioritise and meet deadlines Problem solving abilities Numerical/literacy skills
• Supervisory skills Ability to manage change Welsh Speaker or willing to learn

Values

• Good presentation Ability to work in a team/work unsupervised Friendly and approachable Confident Ability to cope with distressing situations Sensitive and professional approach to dealing with patients/public
• Flexibility in meeting service needs Evidence of lifelong training

Other

• Diplomacy People skills Ability to work on own initiative Ability to work under pressure Confidentiality
• Appreciation of the responsibilities of health care environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£25,313 to £26,999 a yearper annum, pro rata