Medical Summariser and Registration Clerk

NHS; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established healthcare provider is seeking a dedicated Medical Summariser and Registration Clerk to join their friendly, multidisciplinary team. This role involves managing patient registrations and ensuring accurate data entry into electronic healthcare records using the EMIS clinical system. The ideal candidate will possess excellent communication skills, a strong understanding of clinical coding, and the ability to work both independently and as part of a team. Join a supportive environment that values continuous learning and professional development while delivering high-quality, patient-centered care to the local community.

Qualifications

• Educated to GCSE level or equivalent with strong communication skills.
• Proficient in Office and Outlook, with good time management abilities.

Responsibilities

• Managing patient medical records and ensuring accuracy on EMIS.
• Reviewing records and producing summaries of patients' medical histories.

Skills

Communication Skills

Office and Outlook Proficiency

Time Management

Teamwork

Interpersonal Skills

Problem Solving

EMIS User Skills

Clinical Coding Understanding

Education

GCSE Mathematics and English (C or above)

GCSE Level or Equivalent

NVQ Level 2 in Health and Social Care

Tools

EMIS Clinical System

Job description

Medical Summariser and Registration Clerk

To be responsible for the read coding of relevant information into patients' electronic healthcare records on the EMIS clinical system, in line with the organisations coding policy. In addition, the post holder will be responsible for the full patient registration pathway from initial registration to processing deductions ensuring accuracy and adherence to relevant procedures. The role will also involve providing administrative support to the multi-disciplinary team as required, in line with the needs of the organisation.

Main duties of the job

Reviewing records and accurately producing a summary of the patients medical history

Accurately read coding data on EMIS

Reviewing progress of summarising, ensuring practice targets are achieved

Reviewing all clinical letters, ensuring they are processed appropriately in line with extant protocols

Managing patient registrations and deductions on EMIS, ensuring all data is entered and updated accurately in accordance with organisational procedures

About us

We are a friendly, supportive, and forward-thinking teaching practice, dedicated to delivering high-quality, patient-centred care to our diverse local community.

Our multidisciplinary team is rapidly expanding to provide holistic, high-quality support for our patients. We place a strong emphasis on collaboration, mutual respect, and continuous learning, fostering a culture where every team member is valued and supported.

Based in a spacious, modern, purpose-built premises Suttons Wharf Health Centre in Tower Hamlets, we serve a population of approximately 19,000 patients. Our team includes 6 Partners, 6 Salaried GPs, a Pharmacist, 2 Nurses, 2 HCAs, and a robust management and administrative team.

As a teaching practice, we are committed to the development of all our staff and regularly support GP trainees, medical students, and other learners. We are proud of our inclusive, values-driven culture that prioritises kindness, professionalism, and continuous improvement in everything we do.

Job responsibilities

The following are the core responsibilities of the Medical summariser and Registration Clerk. There may, on occasion, be a requirement to carry out other tasks, depending on workload and staffing levels:

Primary Responsibilities

a. Managing the full patient medical records pathway from registration through to deduction on the EMIS clinical system, ensuring accuracy and adherence to practice protocolsb. Reviewing records and accurately producing a summary of the patients medical historyc. Accurately read coding data on EMISd. Reviewing progress of summarising to ensure practice targets are achievede. Reviewing all clinical letters and ensuring they are processed appropriately in line with extant protocolsf. Filing and storing records as requiredg. Photocopying documentation as neededh. Actioning all incoming correspondence, emails, and mail in a timely manneri. Scanning patient-related documentation and attaching scanned documents to patients healthcare recordsj. Inputting data into patients healthcare records as necessaryk. Answering incoming phone calls, transferring calls, or dealing with callers requests appropriatelyl. Conducting system searches as requestedm. Maintaining a clean, tidy, and effective working area at all timesn. Supporting all clinical staff with general administrative tasks as required

Secondary Responsibilities

In addition to the primary responsibilities, the Medical Registration Clerk may be requested to:

a. Review and update the practice summarising policy as required (in conjunction with the Management Partner)b. Participate in audit work as directed by the audit leadc. Support reception staff by providing cover during staff absencesd. Book appointments as needede. Complete opening and closing procedures in accordance with the duty rota

Person Specification

Qualifications

• Educated to GCSE level or equivalent
• GCSE Mathematics and English (C or above)
• NVQ Level 2 in Health and Social Care

Skills

• Excellent communication skills (written and oral)
• Competent in the use of Office and Outlook
• Effective time management (planning and organising)
• Ability to work as a team member and autonomously
• Good interpersonal skills Problem solving and analytical skills
• Ability to follow policy and procedure
• EMIS user skills Understanding of clinical coding

Other requirements

• Flexibility to work outside of core office hours
• Polite and confident
• Flexible and cooperative
• Motivated Forward thinker
• High levels of integrity and loyalty
• Sensitive and empathetic in distressing situations
• Ability to work under pressure

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

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