Medical Staffing Co-Ordinator - Band 4

Bank Partners; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading NHS trust is seeking a Medical Staffing Coordinator to manage junior doctor rotas and staffing cover. The role involves coordinating leave, liaising with stakeholders, and ensuring continuity of service. Ideal candidates will have NHS experience, strong organisational skills, and proficiency in HealthRoster and Excel. Join a supportive team committed to delivering patient-centred care.

Benefits

Pick of shifts over agency workers

Access to free Core Skills Training via Bank Partners

Weekly pay

Qualifications

• Minimum 2 years’ experience in the NHS, ideally in a medical staffing or administrative role.
• Proficiency in HealthRoster and strong working knowledge of Microsoft Excel.
• Demonstrated experience in customer service and telephone support.

Responsibilities

• Maintain and update junior doctor rotas, ensuring adequate cover for clinics and shifts.
• Coordinate staffing solutions, including booking locums and managing leave.
• Act as the first point of contact for rota-related queries.

Skills

Customer Service

Organisational Skills

Communication

Interpersonal Skills

Education

NVQ Level 3 in Business Administration

Tools

HealthRoster

Microsoft Excel

Job description

Are you an experienced and proactive administrator with a passion for supporting medical teams in a dynamic NHS environment? Kingston and Richmond Foundation Trust is seeking aMedical Staffing Coordinatorto join our Medicine department and play a vital role in ensuring the smooth operation of junior doctor rotas and staffing cover.

About the Role

As a Medical Staffing Coordinator, you will be the first point of contact for all junior doctor rota issues within the Medicine department. You will manage and maintain rotas, coordinate leave and sickness cover, liaise with internal and external stakeholders, and ensure continuity of service through effective planning and communication.

Key Responsibilities

• Maintain and update junior doctor rotas, ensuring adequate cover for clinics, inpatients, and on-call shifts.
• Coordinate short- and long-term staffing solutions, including booking locums and managing leave.
• Liaise with consultants, junior doctors, HR, Bank Partners, and the E-Rostering Support Team.
• Ensure accurate and timely data entry in HealthRoster and Excel spreadsheets.
• Provide excellent customer service via phone and email, acting as the first point of contact for rota-related queries.
• Support recruitment, induction, and training coordination for medical staff.

Essential Criteria

• Minimum 2 years’ experience working in the NHS, ideally in a medical staffing or administrative role.
• Proficiency in HealthRosterand strong working knowledge ofMicrosoft Excel.
• Demonstrated experience incustomer service and telephone support.
• Excellent organisational, communication, and interpersonal skills.
• Ability to work independently, manage competing priorities, and maintain confidentiality.
• At least 6 months NHS experience in the last 3 years.

Desirable

• NVQ Level 3 in Business Administration or equivalent.
• Understanding of medical staffing requirements and hospital operations.

Why Join Us?

At Kingston and Richmond Foundation Trust, we are committed to delivering patient-centred care and fostering a supportive, inclusive workplace. You’ll be part of a team that values responsibility, safety, and continuous improvement. You will also receive benefits which include:

• Pick of shifts over agency workers
• Access to free Core Skills Training via Bank Partners
• Weekly pay

Ready to make a difference?
Apply now and help us deliver high-quality care through effective medical staffing coordination.