Medical Secretary - Respiratory/ECMS

NHS Scotland; Glasgow; On-site; GBP 20,000 - 28,000; Part time

Job summary

NHS Scotland is seeking a Medical Secretary for part-time roles in Glasgow, responsible for supporting Consultants through various administrative tasks. Ideal candidates will manage diaries, process communications, and ensure patient records are maintained accurately, embodying a commitment to effective service delivery.

Qualifications

• Experience in a secretarial role or similar position is preferred.
• Ability to manage multiple tasks efficiently.
• Skills in communication with varied stakeholders.

Responsibilities

• Complete personal assistant tasks for departmental Consultants.
• Manage diaries and communications effectively.
• Handle patient inquiries and ensure accurate record-keeping.

Skills

Word Processing

Audio-Typing

Time Management

Communication

Organizational Skills

Job description

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Medical Secretary - Respiratory/ECMS, Glasgow

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Client:

NHS Scotland

Location:

Glasgow, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

83cc6b7da811

Job Views:

4

Posted:

02.06.2025

Expiry Date:

17.07.2025

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Job Description:

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

There are 2 permanent, part time positions available.

• 1 for 24.6 hours (between Monday to Friday) and
• 1 for 22 hours (between Monday to Wednesday)

(Please note the salary is Pro Rata) for part time hours.

• Complete personal assistant tasks relevant to supporting the departmental Consultant(s), including word processing, filing, audio-typing, photocopying and the composition of letters, medical reports and preparation of straightforward responses and request to ensure efficiency in patient care.
• Manage Consultant(s)/Team(s) diary to ensure effective time management.
• Sort, distribute and prioritise incoming mail, using judgement and experience to decide which documents are to be passed to the Consultant and which may be passed directly to others for action and information.
• Deal with telephone and face to face enquiries from all staff groups, patients, relatives, carers, providing information, directing and prioritising queries as appropriate, to ensure efficiency and effectiveness of service delivery.
• Responsible for making arrangements for the appointment of referrals to appropriate clinics and investigative departments or arranging admissions to facilitate the patient journey, taking into account urgency and length of wait.
• Management of the waiting list to ensure available resources are used most effectively in order to appoint patients which meet hospital waiting time targets.
• Liaise with a range of departments to ensure patient records are up to date and accurate with inpatient, day care, and outpatient investigatory results.
• Liaise with Consultant’s team for planning of clinic and on-call rotas to ensure effective service delivery and communicate these to department staff.
• May be required to record and prepare draft minutes of meetings for review and approval by members of the Consultant team.
• Shared responsibility for typing discharge summaries and clinic letters.
• Update TCI lists through TrakCare/OPERA in relation to patient admissions and transfers if required.
• Development of office and secretarial practices when necessary to improve service delivery and ensure good practice at all times.

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.

Failure to comply with this requirement may result in your application being withdrawn from the application process.

For application portal/log-in issues, please contact Jobtrain support hub in the first instance