Medical Secretary - Private Healthcare

Total Assist; England; On-site; GBP 10,000 - 40,000; Full time

Job summary

A Private Healthcare Organisation in the United Kingdom is seeking a temporary Medical Secretary to provide vital administrative support to the medical team. The role involves managing diaries, coordinating meetings, and preparing documentation. Candidates should have prior administrative experience in a healthcare setting and strong IT skills. This full-time position offers an excellent hourly rate.

Qualifications

• Proven experience in administrative roles, preferably in healthcare.
• Ability to manage clinician schedules effectively.
• Knowledge of confidentiality protocols in clinical settings.

Responsibilities

• Provide administrative support to the medical team.
• Draft letters, reports, and documentation for clinicians.
• Manage diary coordination and arrange meetings.

Skills

Administration in healthcare

Proficient IT skills

Strong communication

Organisational abilities

Education

At least 4 GCSEs (or equivalent)

Tools

Microsoft Office suite

Job description

Our Client is a Private Healthcare Organisation are looking for a temporary Medical Secretary for an ongoing, full time role on an excellent hourly rate.

Details below

As a Medical Secretary, you will provide integral administrative support to the medical team, ensuring seamless operations in a dynamic, clinical environment. This involves managing diaries, coordinating meetings, preparing correspondence, and maintaining accurate patient records.

Key Responsibilities

• Support Registered Clinicians by drafting letters, reports, and general documentation
• Act as minute–taker during meetings chaired by Medical Director, SMT, or ad hoc sessions
• Transcribe, proofread, and edit documents, ensuring high standards of accuracy
• Coordinate regulatory paperwork and participate in its administration
• Manage clinician schedules and diary coordination, including arranging conference calls
• Liaise with external agencies and practices to gather updates on service users and GP correspondence
• Handle all incoming enquiries and communications efficiently

Requirements

• Administration or secretarial experience, ideally in a healthcare setting
• Proficient IT skills (Microsoft Office suite essential)
• Audio typing experience preferred
• Strong communication and organisational abilities
• At least 4 GCSEs (or equivalent), including English and Maths
• Awareness of confidentiality protocols and clinical documentation standards
• Knowledge of mental health conditions and medications beneficial