Medical Secretary/Personal Assistant

An exciting opportunity has arisen for an enthusiastic individual to join the Haematology team as a Medical Secretary/ Personal Assistant within the Christie Haematology at Tameside service as part of the Networked Services Division. The post would be based at Tameside Hospital in Ashton-under-Lyne.

You will be enthusiastic, flexible, willing to learn and play an effective part in a busy team environment. The postholder will be expected to work to a high standard and use their own initiative.

The successful postholder is expected to have experience of audio and copy typing, minute taking and planning departmental meetings and ideally to have experience working in a healthcare environment with good knowledge of medical terminology.

When applying for this position, please refer to the person specification and demonstrate within your application form how you meet the criteria, providing examples where possible.

Responsibilities

As a Medical Secretary / Personal Assistant for the Christie Haematology at Tameside team, you will be responsible for completing, but not limited to, tasks such as:

1. Liaise closely with all Consultants in your area of responsibility to provide a full secretarial service, including typing, dealing with queries from patients, relatives and colleagues from within and outside the Trust, scanning and maintaining case notes.
2. Diary management for the consultant/s.
3. Organise and schedule consultant meetings and maintain an up-to-date diary for appointments, meetings and interviews.
4. Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, taking action on all matters which can be dealt with without further reference.
5. Answer written and verbal enquiries from patients/relatives, referring enquiries to the consultant only when necessary.
6. Liase with internal and external departments to arrange clinical investigations/procedures.
7. Manage outpatient clinic templates to ensure smooth running of clinics.
8. Book patient appointments.
9. Take minutes for Trust and departmental meetings as appropriate.
10. Contribute to the training of new members of staff within a given area as required.
11. Type annotations and letters into the patient administration system accurately and timely, keeping to internal turnaround targets to ensure a high standard of service to referring consultants and GPs.

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.

We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.

We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

For further details / informal visits contact: Name: Narelle Brooks Job title: Assistant Service Manager Email address: Narelle.brooks1@nhs.net Telephone number: 0738 534 8320