Medical Secretary - Ophthalmology

Harrogate and District NHS Foundation Trust; Harrogate; On-site; GBP 22,000 - 27,000; Full time

Job summary

An exciting opportunity at Harrogate and District NHS Foundation Trust for a Secretarial Support role within the Ophthalmology department. The position involves managing office tasks, supporting medical staff, and ensuring patient care logistics. The Trust promotes a supportive culture with numerous staff benefits and development opportunities.

Benefits

Staff Recognition Programs

Employee Support and Wellbeing Services

Health and Wellbeing Initiatives

Opportunities for Personal and Professional Development

Qualifications

• Necessary skills include time management and organization.
• Must work within the Trust’s Confidentiality Policy.
• Ability to handle changing priorities calmly.

Responsibilities

• Provide comprehensive secretarial support to medical staff.
• Ensure efficient office operations and service continuity.
• Arrange meetings and coordinate outpatient clinics.

Skills

Time Management

Organizational Skills

Confidentiality Awareness

Job description

An exciting opportunity has arisen to join the Ophthalmology department.

The post-holder will support the provision of an efficient and comprehensive secretarial support service to the consultants, specialist nurses, and other medical staff, prioritising work to ensure deadlines are met. To maintain a high standard secretarial service to meet the needs of the clinical team within the Directorate, ensuring successful organisation of workload using time management, whilst remaining calm when responding to changing priorities.

The post-holder must observe and work within the Trust’s Confidentiality Policy at all times.

Organisation

• Ensure the smooth running of the office, including the assessment of priorities and the initiation of preparatory action.
• Ensure the results of tests and investigations for patients are received, shown to medical staff, and all relevant ongoing arrangements are carried out.
• Arrange and service meetings as required.
• Follow guidance to work within defined national and local targets e.g., 18 weeks and cancer target, and monitor regularly, identifying potential breaches.
• Ensure MDT follow-up actions are completed in a timely manner.
• Provide cover for secretarial colleagues during periods of annual leave and absence within contracted hours.
• Provide cover for the Audio Typist/Admin Support during periods of absence to meet the needs of and ensure continuity of service within the office.
• Implement procedural changes to working systems/processes under the direction of the Business Support Officer.
• Assist in the coordination of outpatient clinics and/or theatre lists, booked/planned admissions applicable to the specialty, liaising with the Admissions Office to ensure efficient utilisation of theatre time/bed capacity, being responsive to changing circumstances.
• Complete a monthly stationery order for the department.

At Harrogate and District NHS Foundation Trust, we provide outstanding care to both our patients and our staff. We support staff through benefits, health and wellbeing initiatives, and opportunities for personal and professional development.

• An inclusive and supportive culture where our Trust encourages staff to bring their whole selves to work, with active Staff Networks identifying areas for improvement.
• Staff Recognition - including regular appraisals, Making a Difference awards, Team of the Month, and Colleague Recognition Awards.
• Employee Support and Wellbeing - with a comprehensive Employee Assistance Programme, counselling services, and fast-track physiotherapy services for employees.
• Staff Benefits - a range of schemes to support staff health, engagement, wellbeing, and inclusion.

For further details or informal visits, contact:

• Name: Charlotte Donnelly
• Job Title: Business Support Officer
• Email: [e-mail]
• Telephone: [phone]