Medical secretary - Microbiology

East Lancashire Hospitals NHS Trust; Blackburn; On-site; GBP 21,000 - 26,000; Full time

Job summary

Join a leading healthcare organization as a Medical Secretary for the Microbiology Department. You'll be responsible for managing communications, supporting consultants, and ensuring efficient office operations. This role is perfect for those with prior medical secretarial experience who excel in organization and confidentiality, providing valuable administrative support in a dynamic healthcare environment.

Qualifications

• Medical secretarial experience is advantageous.
• Competence in word processing and audio-typing required.

Responsibilities

• Transcribe and produce correspondence for the Microbiology Consultants.
• Manage and prioritize telephone and personal enquiries.
• Establish and maintain efficient office and filing systems.

Skills

Communication

Organization

Confidentiality

Word Processing

Audio-typing

Education

Previous medical secretarial experience

Knowledge of medical terminology

Job description

The role of the Medical Secretary is to provide a comprehensive secretarial, administrative, and information service to the Microbiology Department Consultants and support the Microbiology team. The role involves a wide range of duties and requires competence in word processing, keyboard skills, audio-typing, communication, and organization skills. Maintaining confidentiality is essential.

Full training will be provided. Previous medical secretarial experience and knowledge of medical terminology are advantageous.

Key Responsibilities:

1. Transcribe and produce correspondence for the Microbiology Consultants.
2. Open and prioritize correspondence on behalf of the Consultants.
3. Date and stamp all incoming mail, communications, and reports.
4. Manage and prioritize telephone and personal enquiries, complaints, messages, and information from GPs, Consultants, other medical staff, and external organizations.
5. Coordinate annual and other leave in cooperation with other secretaries and with management approval.
6. Liaise with other secretaries to ensure fair distribution of work.
7. Establish and maintain efficient office and filing systems.
8. Maintain confidentiality at all times.
9. Extract data from patient administration systems and relevant software.
10. Produce confidential letters and correspondence for patients, GPs, and Consultants.
11. Contact other laboratories as needed.
12. Maintain the diaries of Consultant Microbiologists.
13. Arrange meetings, prepare, and circulate agendas and documentation.
14. Distribute laminated posters and information leaflets for wards.
15. Circulate ward audit forms and collate information.
16. Assist in preparing figures for quarterly and annual reports.

Established in 2003, East Lancashire Hospitals NHS Trust (ELHT) is a large healthcare organization providing high-quality acute secondary healthcare for East Lancashire and Blackburn with Darwen. Our vision is to be recognized for providing safe, personal, and effective care. We treat over 700,000 patients annually, employing over 8,000 staff, many of whom are award-winning and internationally renowned.

This role offers the opportunity to join a robust Microbiology team.

For further details or informal visits, contact:

• Name: Dionne Ellison
• Job Title: Lead Biomedical Scientist
• Email: [e-mail]