Medical Secretary - Medical Oncology

Integrated Care System; York; On-site; GBP 22,000 - 27,000; Full time

Job summary

Integrated Care System is seeking a Medical Secretary to join the Medical Oncology team at York Hospital. The role involves providing comprehensive administrative support to Consultant Medical Oncologists, handling correspondence, managing complex diaries, and ensuring effective communication with patients and other medical staff. Candidates should have significant secretarial experience, proficient typing skills including audio typing, and knowledge of medical terminology. This position offers a competitive salary and a range of benefits including access to the NHS Pension Scheme and generous holiday entitlement.

Benefits

NHS Pension Scheme

27 to 33 days holiday

Relocation package

Employee Assistance Programme

NHS Car Lease scheme

Cycle to Work scheme

Qualifications

• Minimum of 2 years secretarial/administrative experience.
• Experience in NHS preferred.
• Thorough knowledge of medical terminology.

Responsibilities

• Support Consultant Medical Oncologists and their teams with administrative tasks.
• Typing of clinics and general correspondence, managing diaries.
• Dealing with correspondence from patients and scheduling appointments.

Skills

Communication skills

Audio typing

Flexibility

Education

GCSE English Language, Grade C or above

ECDL

Tools

Microsoft Office

Job description

Go back York and Scarborough Teaching Hospitals NHS Foundation Trust

Medical Secretary - Medical Oncology

The closing date is 05 August 2025

We are delighted to be able to offer the opportunity for a highly motivated and well organised individual to join the team of Medical Secretaries within Medical Oncology at York Hospital.

This varied secretarial role is to support Consultant Medical Oncologists and their teams with communication, administrative and secretarial tasks. Whilst also providing support to our patients, assisting with their queries and concerns and engaging with the wider clinical team and other key stakeholders such as GPs, etc. Responding to these queries in a timely manner to maintain a responsive service.

Main duties of the job

The main duties will include: typing of clinics and general correspondence, complex diary management and provision of patient data. Dealing with correspondence from patients, GPs and other sources, including the scheduling of appointments, to ensure referral to treatment targets are met.

The successful candidate will have excellent communication skills, a minimum of two years recent secretarial/admin experience. Together with proficient typing skills, particularly in audio-typing and have experience of digital dictation. Knowledge of medical terminology would be advantageous.

To be successful in the post you must be well organised, able to prioritise your own workload in a fast paced environment and work independently to meet strict deadlines.

We require an efficient and resilient team player who upholds our Trust Values and has a flexible approach to work, with a willingness to learn and meet the challenges of a fast paced speciality to drive service improvement.

Please feel free to contact the department for an informal chat about this role. Whilst the vacancy is advertised for 30 hours per week ,alternative hours would be considered. Please contact the number below to discuss options prior to submitting your application.

About us

To find out more information about working for our Trust please visit:

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants

27 days holiday rising to 33 days (depending on NHS Trust service)

A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager at interview stage.

A variety of different types of paid and unpaid leave covering emergency and planned leave

Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme

NHS Car Lease scheme and Cycle to Work scheme

An extensive range of learning and development opportunities

Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: [e-mail].

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Person Specification

Qualifications

• GCSE English Language, Grade C or above (or equivalent)
• ECDL

Experience

• Minimum 2 years secretarial/administrative experience
• Experience of using a variety of IT applications, including Microsoft Office
• NHS Experience

Skills

• Ability to communicate with people who are upset and angry and deal with situation effectively
• Proficient audio typist with the ability to accurately transcribe complex digital dictation and type complex medical information whilst subject to frequent interruption
• Ability to explain complex information to staff, patients and others as required
• Ability to be flexible and to adapt to new demands

Knowledge

• Thorough knowledge of medical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust