Medical Secretary - East Renfrewshire Older People’s Mental Health Team

NHS National Services Scotland; Glasgow; On-site; GBP 23,000 - 27,000; Full time

Job summary

A leading healthcare system in Glasgow is seeking a Band 4 Medical Secretary for the East Renfrewshire HSCP Older People’s Mental Health Team. The role involves providing specialized medical secretarial support, ensuring confidentiality, and effectively managing administrative workloads. Excellent communication and organizational skills are essential. This is a permanent position requiring 37 hours per week, following a Monday to Friday shift pattern.

Qualifications

• Excellent communication skills are necessary to convey information accurately.
• Requires a sound understanding of Board/Departmental policies and procedures.
• Ability to prioritize and schedule workload effectively.

Responsibilities

• Provide medical secretarial support for inpatient and outpatient clinical care.
• Organize and prioritize administrative workload of Consultants.
• Ensure compliance with NHS targets.

Skills

Initiative

Confidentiality

Communication skills

Resource management

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

• Hours: 37 hours per week
• Shift pattern : Monday to Thursday, 8.30am to 4.30pm, Friday 8.30am-4.00pm (30mins lunch)
• This post is permanent

Band 4 Medical Secretary for East Renfrewshire HSCP Older People’s Mental Health Team

The role is extremely specialised and diverse in providing medical secretarial support for the provision of inpatient and outpatient clinical care to patients.

• The post holder is required to use a great deal of initiative and resource whilst exercising a high degree of confidentiality, diplomacy and tact.
• A sound understanding of Board/Departmental policies and procedures is necessary together with excellent communication skills to ensure that the required information is passed on accurately and timeously.
• The post holder is responsible for prioritising and scheduling their own workload to ensure compliance with NHS Greater Glasgow and Clyde, and Scottish Government targets.
• The post holder is required to assist in organising and prioritising the Consultant(s) administrative workload to aid effective forward planning e.g. notification of cancelled/reduced clinical sessions due to annual leave/study leave; thereby ensuring efficient use of resources.
• The post holder must be aware of their level of responsibility and actions and as such take ownership of their post.
• The post holder must ensure that they undertake all statutory/mandatory training and, in conjunction with the Line Manager, develop their training as required by their own objectives and those of the service.

Informal Contact : Janice Hughes,07816182795, [e-mail]

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognisingmilitary skills, experience and qualifications during the recruitment and selection process.

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