Medical Secretary -Diabetes and Endocrine

NHS; High Wycombe; On-site; GBP 24,000 - 27,000; Part time

Job summary

A healthcare institution in High Wycombe seeks a part-time Medical Secretary to join the Diabetes and Endocrine department. Responsibilities include audio typing, general administration, and maintaining patient confidentiality. Ideal candidates will have relevant medical secretarial training and experience in a busy office environment. The position offers competitive pay and opportunities for learning and development.

Benefits

Generous annual leave entitlement

Access to NHS discount schemes

Health and wellbeing services

Qualifications

• Experience of working within the NHS in a similar setting.
• Experience of working within a busy office environment.
• Experience of audio-typing.

Responsibilities

• Provide comprehensive medical secretarial and administration service.
• Undertake accurate audio/copy typing of medical correspondence.
• Assist with daily management of clinic lists.

Skills

Ability to work with highly confidential data

Excellent audio typing skills

Good working knowledge of MS Office

Education

GCSE Grade C or above/equivalent in English Language

RSA II Typing or equivalent

Medical Secretarial Course or Medical Terminology Course

Job description

Medical Secretary -Diabetes and Endocrine

An exciting opportunity has arisen for a part-time Medical Secretary to work as part of the administration team based at Wycombe Hospital.

The postholder will provide a comprehensive medical secretarial and administration service to the department in strict accordance with GDPR and Trust confidentiality guidelines, ensuring all work is processed in a timely, efficient way, including timely audio typing of clinic letters and documents, organising group clinic sessions and general administration required by the Diabetes Specialist Nursing Team. This may involve correction of incorrect grammar and interpretation of different pronunciations and handwritten clinical notes of advanced medical terminology.

Main duties of the job

To provide a support administration service within the department.

To undertake accurate audio/copy typing (including digital) of medical correspondence and general administration for a team of Diabetes Specialist Nurses. This could include highly sensitive and complex medical terminology with a need for confidentiality

Use Care Records Service for checking patients in and out, making appointments, tracking medical notes etc.

To receive and open mail, to action routine/non-routine and urgent correspondence, drawing the necessary items to the attention of the person(s) concerned

To assist with the daily management of clinic lists and booking of priority patients into clinics

To exercise initiative in dealing with enquiries from the patients/relatives, general practitioners and individual departments both on the telephone and in person. Reassuring patients (carers/relatives if appropriate) waiting for appointments, test results and commencement of treatment. To take appropriate action where this is required

To act as part of a departmental team, thus providing secretarial and administrative services as necessary for colleagues in their absence

To assist in maintaining excel databases for audit purposes as required on a national basis and within the Trust

Any other tasks as may be agreed between the post holder and the nursing team in the future

About us

Listen to why colleagues think we're a great place to work!BHT - A great place to work (buckshealthcare.nhs.uk)

What does Buckinghamshire Healthcare NHS Trust offer you?

• As part of our BHT family, you'll benefit from learning and development opportunities to support your career progression.
• We offer flexible and agile workingopportunities,alongside your NHS benefits ofgenerous annual leave entitlement, pension andaccess toNHS discount schemes.
• We provide a range of health and wellbeing services to promote a healthy, happy workforce.

Why work for us?

• We're committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
• As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
• Greater diversity withinourBHT familyimprovespositive outcomes for the people and communities we serve.
• A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.

What do we stand for?

• Our vision is to provide outstanding care, support healthy communities and be a great place to work.
• Our mission is to provide personal and compassionate care every time.
• Our CARE values are collaborate, aspire, respect and enable.

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on [e-mail] quoting the vacancy reference number.

Person Specification

Qualifications

• GCSE Grade C or above/equivalent in English Language
• RSA II Typing, or equivalent
• Medical Secretarial Course/ Medical Terminology Course, or ability to demonstrate equivalent

Experience

• Experience of working within the NHS in a similar setting
• Experience of working within busy office environment
• Experience of word processing
• Experience of audio-typing
• Ability to work with highly confidential data, and to maintain patient confidentiality
• Good working knowledge of MS Office

Special Circumstances

• Willing to travel between the three hospital sites within the Trust
• Able to maintain a flexible approach to the role and duties

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Acting Service Manager, Diabetes and Endocrinology

£24,937 to £26,598 a yearper annum pro rata