Medical Secretary - Colposcopy

Integrated Care System; Gateshead; Hybrid; GBP 20,000 - 25,000; Full time

Job summary

A leading healthcare organization in Gateshead is looking for a motivated secretary to provide crucial administrative support in the Gynae Oncology Department. The successful candidate will have secretarial experience in the NHS, excellent typing and organizational skills, and a good understanding of medical terminology. The role may require occasional remote work and involves prioritizing tasks efficiently while under supervision.

Qualifications

• Recent secretarial experience in a healthcare environment.
• Ability to manage challenges effectively.
• Good understanding of clinical typing services.

Responsibilities

• Provide a high-quality clinical typing service as delegated.
• Support virtual clinics and multi-disciplinary team meetings.
• Assist with performance reporting and query resolution.

Skills

Excellent communication skills

Interpersonal skills

Typing skills

Good knowledge of Microsoft Word

Understanding of medical terminology

Tools

Microsoft Windows

Microsoft Word

Job description

We are looking to recruit a highly motivated and enthusiastic person with recent secretarial experience to join our secretarial team within the Gynae Oncology and Colposcopy Department at the Queen Elizabeth Hospital in Gateshead. The admin team within the Gynae Oncology service support the delivery of cancer care to patients from across the region referred to the Trust for specialist cancer care.

Ideal candidates will have previous relevant NHS experience and be able to demonstrate a good understanding of how to manage the challenges of this role, with excellent communication and interpersonal skills. Good word processing/typing skills are essential, and a good working knowledge of Windows and Microsoft Word and knowledge of medical terminology would be beneficial.

Main duties of the job

• Provide a high quality clinical typing service as delegated by the Clinical PA, including; clinic instructions/outcomes, minutes from meetings, populate information into report templates, update routine information in procedural documents etc.
• Typing and chasing patients results
• Action tasks arising from typing; including updating systems, outcome codes, recording OCPS, completing required documentation such as VBC PAT form, internal re-referral, ITP & image transfer and escalate to the Clinical PA for resolution if required.
• Virtual Clinic or Multi-Disciplinary Team Meeting support where required as delegated by the Clinical PA (e.g. populating pro forma, attending and following up actions from clinic, live typing)
• Provide information to assist performance reporting and resolution of queries or complaints (e.g. DATIX) as required.

To contribute as delegated by the Clinical PA to ensure the effective and efficient delivery of the clinical administration function.

About us

The Northern Gynaecological Oncology Centre (NGOC) Team at the Queen Elizabeth Hospital in Gateshead is a unique team.

The medical team consists, at Consultant level, of five Consultant Gynaecological Oncologists. The consultant team works alongside the specialist junior doctor team which is made up of two Subspecialty fellows, three Clinical Research fellows, two Clinical fellows and one Clinical Teaching fellow.

The senior (NGOC) Nursing team consists of two Gynaecological Oncology Clinical Nurse specialists, one Colposcopy Nurse Specialist and Ward-based as well as Clinic-based senior specialist Nursing staff. They are supported by a team of Nurses and Health Care Assistants who are committed to working in Gynaecological-oncology.

However, we are just a small part of the wider Multi-disciplinary team at the Queen Elizabeth Hospital and Regional Northern Gynae-Oncology network. In particular the NGOC works closely with colleagues in medical oncology, clinical oncology, pathology, radiology, clinical nurse specialists, palliative care, gastro-intestinal surgeons, vascular surgeons, urologists and hepato-biliary surgeons.

Job responsibilities

We are looking to recruit a highly motivated and enthusiastic person with recent secretarial experience to join our secretarial team within the Gynae Oncology Department at the Queen Elizabeth Hospital in Gateshead. The admin team within the Gynae Oncology service support the delivery of cancer care to patients from across the region referred to the Trust for specialist cancer care.

Ideal candidates will have previous relevant NHS experience and be able to demonstrate a good understanding of how to manage the challenges of this role, with excellent communication and interpersonal skills. Good word processing/typing skills are essential, and a good working knowledge of Windows and Microsoft Word and knowledge of medical terminology would be beneficial.

The post holder will be expected to prioritise their work on a daily basis and to use their initiative and discretion. They will however work under the supervision of other admin team members, who will provide advice and support.

The successful candidate will be required to work across Monday-Friday and will be based at the QEH site although may at times be required to work from home.

Person Specification

• Experience
• Microsoft Package
• Typing

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.