Medical Secretary Cellular Pathology

York and Scarborough Teaching Hospitals NHS Foundation Trust

This SHYPS Medical Secretary post is based on site at Hull Royal Infirmary, working for the Cellular Pathology Department, providing a full and comprehensive PA and secretarial service to designated Pathology Consultants and their teams.

Main duties of the job

Medical Secretaries are part of the administration team supporting SHYPS Pathologists based at Hull delivering in a busy and time-sensitive environment.

Responsibilities include, but are not limited to:

1. Management and tracking of pathology cases
2. Preparation of reports for weekly MDT meetings
3. Providing secretarial support to Consultant Pathologists including copy and audio typing
4. Liaison with the Lab and clinical teams to progress cases
5. Collaborating to deliver appropriate cover across the service
6. Providing day-to-day work supervision of Assistant Medical Secretaries and administrative staff within the team

About us

We offer a range of benefits to support our staff including:

1. Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
2. 27 days holiday rising to 33 days (depending on NHS Trust service)
3. A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully
4. A variety of different types of paid and unpaid leave covering emergency and planned leave
5. Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
6. NHS Car Lease scheme and Cycle to Work scheme
7. An extensive range of learning and development opportunities
8. Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Person Specification

Qualifications

• GCSE English Language, Grade C or above (or equivalent)
• Evidence of continued professional development
• ECDL
• Qualification or appropriate training in Customer Service
• AMSPAR

Knowledge

• In depth knowledge of office processes and procedures
• Thorough knowledge of medical terminology
• Experience of using a variety of IT applications, including Microsoft Office

Experience

• Minimum 2 years secretarial/administrative experience
• Experience of working in a customer focused environment
• Experience of staff supervision
• NHS Experience

Skills

• Ability to communicate with all levels and disciplines of staff, patients, carers and external agencies
• Ability to manage and prioritise conflicting deadlines and pressures
• Ability to work on own initiative and exercise judgement to resolve problems
• High level of interpersonal skills, including sensitivity, diplomacy and empathy
• Excellent organisational skills
• Ability to assimilate new practices and knowledge
• Ability to get on well with members of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust