Medical Secretary - Band 4 - (FWW)

NHS National Services Scotland; City of Edinburgh; On-site; GBP 30,000 - 34,000; Full time

Job summary

A healthcare organization in Edinburgh is seeking to recruit Medical Secretaries for the Pathology Department. This role involves audio typing patient reports and supporting the department with essential tasks. Candidates must demonstrate minute-taking experience and proficiency with digital dictation systems. The ideal applicant will possess excellent communication skills and the ability to work effectively in a team. Positions are available on both a full-time and part-time basis, and competitive salaries are offered.

Qualifications

• Experience in minute-taking is essential.
• Previous relevant experience working as part of a team.
• Excellent keyboard skills required.

Responsibilities

• Perform fast and accurate audio typing of patient reports.
• Collate slides, reports, and audit sheets for MDT meetings.
• Support the Pathology department in issuing diagnosis reports.

Skills

Audio typing

Microsoft Word

Communication skills

Teamwork

Tools

Winscribe digital dictation system

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

**Please note we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage**

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

Please note: for part-time the salary will be pro-rata.

NHS Lothian

The Royal Infirmary and Western General Hospitals, Edinburgh

Pathology Department

MEDICAL SECRETARY Band 4 x 3 Positions

1.5 WTE posts nominally based at Royal Infirmary of Edinburgh

1 WTE post nominally based at Western General Hospital

X 2 Full-time – 37hrs (Monday - Thurs 08:30–17:00, FRI 0830-1630)

X1 Part-time 18.5 hours (Monday – Friday; between hours 08:30- 17:00 and consecutive days)

Salary £30,353 to £33, 016 (pro rata for part time)

An exciting opportunity has arisen, due to new funding, for individuals to apply to join a large team of medical secretaries in a varied and highly valued role in Pathology dept.

Applications are invited from suitably experienced and motivated individuals to support the issue of Pathology diagnosis within reports. The Pathology Department provides patient diagnosis, including cancer diagnosis, for the majority of scheduled care specialties e.g. Breast, Gynaecological etc. Pathology Department is based over two sites; posts are available at both the RIE and WGH sites.

Tasks within the role include fast, accurate audio typing of patient Biopsy / Autopsy reports and letters using a digital dictation system (Winscribe), collation of slides, reports and audit sheets for Consultant MDT (Multi-disciplinary Team) meetings.

Minute-taking experience is essential and experience must be described in application to progress to short listing.

As part of the interview process applicants will be given a typing exercise to perform.

Successful candidates must have previous relevant experience working as part of a team, excellent keyboard / communication skills, Microsoft Word and audio/digital dictation experience.

For further information please contact:

Sarah Mortimer 0131 242 3764 or Nichola Wilson 0131 242 7082

NB. PLEASE READ THE PERSON SPECIFICATION TO ENSURE YOU MEET THE ESSENTIAL CRITERIA BEFORE SUBMITTING AN APPLICATION.

(THE SHORT LIST WILL BE BASED ON THE ESSENTIAL CRITERIA THAT HAS TO BE MET IN THE PERSON SPECIFICATION)