Medical Secretary - Band 3 | North Bristol NHS Trust

www.findapprenticeship.service.gov.uk - Jobboard; Bristol; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare provider is seeking a reliable Medical Secretary to support the Parkinson's service within the Care of the Elderly department in Bristol. The role involves providing secretarial and administrative support, managing correspondence, and liaising with staff and patients. Previous secretarial experience is essential, with an advantage for knowledge of medical terminology. Strong organisational and communication skills are required to thrive in this busy environment.

Qualifications

• Reliable and enthusiastic individual with high standards.
• Ability to prioritise changing workloads essential.
• Knowledge of medical terminology is an advantage.

Responsibilities

• Provide secretarial and administrative support to Parkinson's team.
• Manage daily correspondence and telephone queries.
• Organise meetings and liaise effectively with stakeholders.

Skills

Organisational skills

Communication skills

Ability to work under pressure

Team player

Initiative

Education

Previous secretarial experience

Experience in Medical Secretary role

Tools

Computer skills

Job description

Medical Secretary - Band 3

We are looking for a reliable and enthusiastic individual with a high standard of organisational skills to provide an efficient secretarial service to the Parkinson's service within the Care of the elderly department.

The post holder must have extremely good computer and communication skills, as well as being a team player and have an ability to use their own initiative. Being an extremely busy department, the ability to work under pressure and be able to prioritise changing workloads is absolutely essential for this role.

Previous secretarial experience is essential and experience in a Medical Secretary role with knowledge of medical terminology would be an advantage.





This role is to support our Parkinson's team within the Care of the elderly department and Medicine Division. You will work within a team to provide secretarial and administrative support. You will liaise with all staff within the department to ensure the smooth running of the service
working to deadlines, dealing with daily queries including telephone management and cross cover to manage annual leave and sickness absence.

*Responsible for checking clinic notes/reports and general correspondence, recording case notes and other tasks required by the department
*Receive, sort and prioritise daily correspondence.
*Ensure discharge summaries and documentation is sent to GP as required and letters and results to GP and patients.
*Maintain good communication with the directorate team in order to achieve efficient teamwork.
*Contribute to the review of administrative and clerical functions within the department and make recommendations to enhance the service provision for all users of the department.
*Photocopying/filing and other administrative duties to ensure the efficient running of the office.
*Prioritise sometimes conflicting directorate requirements, independently of, or with consultants and other secretarial support to meet deadlines – i.e. 5 day turnaround for clinics.
*Organise meetings, including the booking of rooms as necessary, for the clinicians and their teams as required.
*Act as a contact point, liaising with patients, medical and nursing staff and other external agencies dealing with queries competently and professionally, taking action when appropriate in accordance with Data Protection.
*To provide secretarial cover and undertake general office duties as necessary within the department.
*To effectively deal with incoming mail for clinicians.
*Such other reasonable duties, appropriate to a Band 3.


This advert closes on Sunday 24 Aug 2025