Medical Secretary - Assisted Conception Unit B4

NHS National Services Scotland; Glasgow; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare organization in Glasgow is seeking a full-time Medical Secretary. The role involves providing administrative support, managing enquiries, and working within a fast-paced environment. Applicants should have strong organizational skills and the ability to work discreetly. This position offers a unique opportunity to contribute to the Assisted Conception Unit's operations.

Qualifications

• Ability to manage a fast-paced and unpredictable workload.
• Experience in providing support to clinical staff.
• Strong communication skills.

Responsibilities

• Provide administrative support for Assisted Conception Consultants.
• Manage fertility preservation requests.
• Deal with enquiries from patients and colleagues.

Skills

Administrative support

Discretion and diplomacy

Audio typing

Knowledge of digital tools

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

The Women and Children’s Directorate is actively keen in supporting their teams in the implementation of new digital M365 apps. We are therefore looking for a candidate who is highly engaged, approachable and keen to actively support their team in the use of new digital tools to improve productivity and assisting with smarter working. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued.

This is a full time Medical Secretary post, Monday to Thursday 0800-1600 and Friday 0800-1530 with a 30 min lunch break though this is negotiable. The post is based in the Princess Royal Maternity Building at Glasgow Royal Infirmary. The postholder’s workload will be fast paced and unpredictable and it is important that you can demonstrate through experience a sound understanding of the need for discretion and diplomacy in a confidential setting. Duties include providing administrative support for Assisted Conception Consultants, managing fertility preservation requests, dealing with enquiries from patients and colleagues, audio typing and ad hoc duties as required.

We have a great opportunity for you to join and be a key member of our team. We are seeking an individual with skills, energy and ambition to provide a robust administrative service to improve care within the Assisted Conception Unit. We are looking for candidates who have the desire and motivation to learn new skills and a strong commitment to personal development.

Informal Contact: Tricia Willis, Administration Manager, [e-mail]

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognisingmilitary skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

For application portal/log-in issues, please contact Jobtrain support hub in the first instance.