Medical Secretary - 12 Month Fixed Term

Circle Health Group Limited – Monthly; Nottingham; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Private Pension Scheme

Private Healthcare Scheme

Family Friendly policies

Job summary

The Park Hospital in Nottingham, part of Circle Health Group, is hiring a Medical Secretary for 37.5 hours per week on a fixed-term 12-month contract. The role involves diary management, transcription, and liaising with patients and GPs with a focus on accuracy and timeliness.

Key requirements include medical secretarial experience, AMSPAR or equivalent, excellent typing and dictation skills, and proficiency with MS Office and healthcare systems.

Qualifications

• Proven experience in medical secretarial/administrative role within healthcare.
• Excellent typing and transcription, including audio dictation.
• Strong knowledge of medical terminology and clinical correspondence formatting.
• Excellent communication and patient-centred approach.
• MS Office and healthcare systems proficiency (PAS, EPR, dictation).
• AMSPAR qualification or equivalent in medical secretarial studies.
• Knowledge of private healthcare systems, billing processes and insurance protocols.
• Experience supporting consultant-led services or surgical specialties.

Responsibilities

• Provide dedicated secretarial support to one or more consultants, including diary management and clinic preparation.
• Type letters, reports and medical documentation from audio dictation or handwritten notes with high accuracy.
• Prepare and distribute clinic letters and follow-up documentation to GPs, patients and referrers.
• Liaise with patients to confirm appointments, investigations and follow-up arrangements.
• Act as a point of contact for patient queries with professional, compassionate service.
• Support booking of tests, procedures or consultations ensuring pre-appointment requirements are met.

Skills

Typing

Medical terminology

Communication

MS Office

PAS/EPR

Dictation software

Education

AMSPAR qualification

Tools

PAS

EPR

Dictation software

Job description

Medical Secretary The Park Hospital 37.5 Hours & 12 Month Fixed Term Salary: Up to £26,000.00 per year (depending on level of experience, training and qualification) The Park Hospital in Nottingham is part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country. We have an opportunity for a Medical Secretary to join their team of staff in the Administration department. This is a full time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern. This role is for a fixed term of 12 Months.

Duties

• Provide dedicated secretarial support to one or more consultants, including diary management, clinic preparation, and transcription of clinical correspondence.
• Type letters, reports, and medical documentation from audio dictation or handwritten notes with a high level of accuracy.
• Prepare and distribute clinic letters and follow-up documentation promptly to GPs, patients, and referrers.
• Liaise with patients to confirm appointments, investigations, admissions, and follow-up arrangements.
• Act as a point of contact for patient queries, delivering a professional and compassionate service at all times.
• Support the booking of tests, procedures, or consultations, ensuring all pre-appointment requirements are met.

Requirements

• Proven experience in a medical secretarial or administrative role within a healthcare setting.
• Excellent typing and transcription skills, including experience with audio dictation.
• Strong knowledge of medical terminology and clinical correspondence formatting.
• Excellent communication and interpersonal skills, with a professional and patient-centred approach.
• High level of accuracy and attention to detail.
• Proficient in Microsoft Office and healthcare systems (e.g., PAS, EPR, Dictation software).
• Ability to manage competing priorities in a busy clinical environment.
• AMSPAR qualification or equivalent in medical secretarial studies.
• Knowledge of private healthcare systems, billing processes, and insurance protocols.
• Familiarity with patient record systems Experience supporting consultant-led services or surgical specialties.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Pension Scheme
• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non-contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues.

Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally.

Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.

To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy

At Circle Health Group, we believe healthcare should be personal, accessible and outstanding. As the UK’s largest private hospital group, with over 50 locations nationwide, Circle Health Group bring world-class consultants, cutting edge facilities, and care without the wait. Your health, your choice – we make it happen. We’re also passionate about out people. With private medical cover, flexible working hours, wellbeing support and career development opportunities, being just a few of the fantastic benefits on offer, we give our teams everything they need to thrive. Together, we’re shaping the future of healthcare