Medical Secretary

Integrated Care System; Tetbury; On-site; GBP 27,000 - 31,000; Part time

Job summary

A healthcare provider in the UK is looking for a Medical Secretary to join their Administration team. The role involves giving comprehensive secretarial support, maintaining patient confidentiality, and working collaboratively with medical professionals. Candidates should possess excellent communication skills, proficiency in Microsoft Word, and experience in a medical environment. The position offers 22.5 hours of work per week with a salary range of £27,485 to £30,162 pro rata.

Benefits

Pay in line with NHS agenda for change

Professional development opportunities

Flexible working approach

Qualifications

• Proficient in audio-typing.
• Experience of dealing with sensitive and confidential information.
• Knowledge of medical terminology.

Responsibilities

• Provide full secretarial support to medical secretaries.
• Maintain effective systems for typing clinic letters.
• Ensure patient confidentiality at all times.

Skills

Excellent interpersonal skills

Good communication skills

Ability to prioritize work

Education

Education to GCSE level including Maths and English

ECDL qualification or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Are you passionate aboutdelivering high quality patient centred care in a well-equipped and establishedAdministration department.

An exciting opportunity has arisen for a MedicalSecretary to join our committed team of Medical Secretaries on a permanentbasis for 22.5 hours per week.

Thehospital comprises of a well-equipped theatre & purpose-built procedureroom, outpatients department, minor injury and illness unit and x-ray. You will be working with a compassionate teamcommitted to delivering the best in care and rated Good by the Care QualityCommission.

As we continue to expand theservices we offer, we are seeking a Medical Secretary.

Main duties of the job

About You

The ideal candidate for this rolewill have

Excellent interpersonal skills

A passion for providing high quality care

Evidence of working collaboratively in a multi-disciplinary team

A flexible approach to work, and a positive attitude

To find outmore about this role or to arrange a visit to the hospital please contact theHR Department, [e-mail]

• Pay in line withagenda for change
• Enrolment into pensionscheme or continuation of NHS pension scheme
• Professionaldevelopment and progression opportunities
• Flexible approach toworking patterns

Applicationsfor this role will be reviewed on an ongoing basis and therefore the closingdate on the advert is indicative only.

Please note that offers of employment are subject to receiptof satisfactory references and a DBS check. Applicants must have the right towork in the UK.

The Trust is committed to equality and diversity inemployment and is a mindful Employer. The Trust is committed to improving theworking lives of its staff and may have flexible working options available.

About us

Tetbury Hospital is an independent healthcare provider inthe heart of the Cotswolds providing an established day surgery service topatients who choose to have their NHS surgery.

The hospital ishighly regarded by our visiting consulting body who provide a wide range ofspecialities including ophthalmic, general and gynaecological surgery.

The primary focus ofthe hospital is the NHS services we provide across our outpatients, day surgeryand minor injury and illness unit. Inaddition to our NHS funded services, we offer private health care to insured orself-pay patients.

Tetbury Hospital Is a respected partner in theGloucestershire health and care system and valued by staff and patients for thehigh quality, personalised care that we are proud to offer.

Tetbury Hospital Trust is ambitious about the future and iscommitted to investing in our workforce to ensure they have the resources andtools they need to deliver high-quality services.

Tetbury Hospital Trust provides high-quality, safe serviceson behalf of the NHS and for private patients.

We are proud of our hardworking and committed people thatwork together to put patient care at the heart of everything they do.

As an organisation, we pledge to listen, collaborate, andvalue the role that all our people play in achieving our vision to alwaysdeliver exceptional patient care.

If you are as passionate about patient care as we are, wewould love to hear from you.

Job responsibilities

Job Summary:

The post holder will work as part of the Administration team, providing a full and confidential secretarial support to the medical secretaries in all specialities.

The post holder will communicate and maintain a collaborative working relationship with all users of the Outpatient service including consultants, medical secretaries, general practitioners, medical personnel, patients and other hospital staff ensuring a proficient service for all.

The post holder will be required to maintain effective and efficient systems for typing of clinic letters from audiotapes, filing and collation of results, healthcare record tracking and assisting in the preparation of notes or records for Outpatient Clinics.

The post holder will ensure patient confidentiality at all times.

Please refer to the attached job description forcomprehensive information regarding the responsibilities, qualifications, andexpectations associated with the position.

Person Specification

Communication Skills

• Experience of a busy environment and dealing with the general public.
• Good interpersonal skills.
• Excellent Communications skills, ability to communicate in English.

Qualifications

• Education to GCSE level or equivalent, to include Maths and English.
• Keyboard skills equivalent to RSA 3.
• Demonstrable proficiency in audio-typing.
• Proficient use of Microsoft Word for Windows.
• Conversant with hospital information systems.
• ECDL qualification or equivalent.

Other

• Ability to work autonomously and as part of the Support Services Team.
• Experience of dealing with sensitive and confidential situations and information.
• Aware of all aspects of statutory responsibilities, e.g. Health and Safety, Data Protection, Manual Handling, etc.
• Staff are required to move case notes between areas within the Hospital, this involves an understanding of the principles of load handling.

Experience

• Knowledge of Word, Excel and Outlook.
• Knowledge of medical terminology.
• Ability to prioritise work and to adapt to changing circumstances.
• Experience of working in an office environment.
• Time management and organisational skills, with ability to prioritise own workload and work to deadline.
• Logical reasoning.
• Ability to problem solve, and make decisions within the remit of the role.
• Understanding of Confidentiality and Data Protection Act.
• 18 week Pathway.
• Experience of working in the NHS either in a hospital, private practice or for a GP.

Flexibility

• Ability to cover any required speciality.
• Flexible - able to work over the standard hours on occasions.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£27,485 to £30,162 a yearpro rata (depending on experience)