(**) Medical Secretary

VerseOne Group; Southend-on-Sea; On-site; GBP 26,000 - 31,000; Full time

Benefits offered by this job

Generous holiday allowance

NHS pension

Job summary

Mid and South Essex NHS Foundation Trust is seeking a Medical Secretary to join the Breast Care Unit based at Southend Hospital. You will type clinic dictations, manage referrals, book outpatient appointments, and support the team with accurate administrative processes in a fast paced service.

The role offers a generous holiday entitlement, a strong pension, and flexible working patterns, with access to staff support schemes and training to develop your career within the NHS.

Qualifications

• NHS experience
• Secretarial experience
• Previous secretarial experience in healthcare setting
• Experience of working with IT office packages

Skills

Excellent written communication

Education

Business Administration

Typing

Job description

Mid and South Essex NHS Foundation Trust is one of the biggest trusts in the country, following the merger of Mid Essex, Basildon and Southend hospitals in April 2020.

Site Southend Town Southend on Sea Salary £28,392 Per Annum (Pro Rata for Part Time) Salary period Yearly Closing 12/11/2026 23:59

We need your application to be in your FULL NAME as per your ID and any Professional Registration to be able to check these.

As per the new Immigration guidelines we cannot sponsor candidates with a salary (full time or pro Rata) under the current minimum threshold. for the role.

Please note, the selection processes at Mid and South Essex NHS Foundation Trust are in place to ensure we recruit candidates with the right skills and values, please be advised that the use of AI in applications are monitored. We remain vigilant against candidates who misuse these tools to generate an application that doesn’t accurately reflect their skills, and you will be required to declare on your application if AI has been used before submitting your application.

Job overview

Are you a secretary, PA ? Perhaps you work in a role with complex admin, or you have completed further education and looking for a role to get you into Healthcare.

We are looking for a Medical Secretary to join our Breast Care Unit based at Southend Hospital.

This role offers you some great benefits including, a very generous holiday allowance, a brilliant pension and the opportunity to work with some great people. There is a wide range of support for staff covering a broad range of subjects such as child care, health and fitness and mental health, and financially supported schemes for travel such as cycle to work and discounted bus tickets . We can offer some great flexibility on working hours and working patterns and full training and mentoring is available if required.

What do you need to have to apply? You need to be enthusiastic and capable, as this is a very fast paced and demanding service. You need to be very well organised, responsive and be able to work on own initiative. Experience in role where you have developed great keyboard skills and the ability to deal with admin.

Main duties of the job

• To ensure cancer referrals are dealt with in a timely manner and pathway managed
• Type all clinic dictation /reports/statements/other
• To ensure all referrals are triaged in a timely manager
• To manage and process advice and guidance requests from GP’s
• To ensure all clinics are cancelled to coincide with consultant A/L study days/ professional etc.
• Book / cancel outpatient appointments as required.
• Work with junior service manager to reduce long waiters and highlight any bottlenecks within the service which would prevent patients being booked.
• Clear the telephone voice mail daily, and take action as required
• Any other duties within the role of a Medical Secretary within the grade of your post

Working for our organisation

We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.
From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook – if you are dynamic, forward-thinking and enthusiastic we want you to join us.
We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.

Detailed job description and main responsibilities

We look forward to your application. Please refer to attached Job Description for full list of responsibilities.

Person specification

Experience

• NHS experience
• Secretarial experience
• Previous secretarial experience in healthcare setting
• Experience of working with IT office packages

Qualifications

• Business Administration / Typing Qualification

Skills

• Excellent written communication skills demonstrated throughout application form

Mid and South Essex NHS Foundation Trust is the only acute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.

Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.

We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.