Medical Secretary

Lincolnshire Partnership NHS Foundation Trust; South Kesteven; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading health organization in South Kesteven is seeking a dedicated Medical Secretary to support consultant psychiatrists and residents in a dynamic team. Responsibilities include coordinating appointments, typing medical letters, and providing comprehensive secretarial support. The ideal candidate will have strong communication skills, be competent in Microsoft Office 365, and possess a proactive attitude. This role offers opportunities for professional development and flexible working arrangements.

Benefits

Early access to Psychological Therapies

Competitive annual leave allowance

Car leasing scheme

NHS pension scheme

Free eye tests

Discounts on major retailers and restaurants

Qualifications

• Experience as a medical secretary is advantageous.
• Knowledge of RiO is a plus.
• Ability to demonstrate initiative is crucial.

Responsibilities

• Provide efficient secretarial support to a consultant and speciality doctor.
• Arrange appointments and meetings via Microsoft Teams.
• Type and send letters promptly and accurately.

Skills

Excellent communication skills

Proficient in Microsoft Office 365

Strong work ethic

Ability to work flexibly

Job description

Overview

We are seeking to recruit a dedicated, enthusiastic, experienced and dynamic Medical Secretary to our existing, established and effective team based at Manthorpe Centre in Grantham. We are committed to supporting you to become the best you can be. We offer a comprehensive induction programme, excellent training and further development opportunities with monthly managerial supervision and yearly appraisal. The team supports flexible working with an expectation of being office based. If the answer is yes, then please read on!

The role provides support to both a Consultant and resident doctors involved with the Grantham Older Adults Community Mental Health Team (CMHT), as well as to another Consultant, resident doctors, and an Advanced Clinical Practitioner (ACP) who are part of our dementia home treatment team. There may therefore be requirements for the suitable candidate to travel one day per week to Witham Court in North Hykeham to support with collating information and preparing MDTs, taking minutes, etc. Both roles will require the candidate to arrange appointments either in outpatients or organise meetings and links via Microsoft Teams for carers and other professionals, ensuring that appointments are suitable and kept to time. Typing and sending Discharge summaries, outpatient letters and medication letters in a timely manner will be an integral part of this role. The candidate will also support resident doctors, including their local induction.

The post holder will be expected to provide efficient and effective medical secretarial support to a consultant and a speciality doctor and assist in the organisation of their workload. The ability to demonstrate initiative and provide cross cover/support to the existing Medical Secretary will be crucial to facilitate effective service function. The medical secretary faces a challenging range of tasks, including acting as a personal assistant to Consultant Psychiatrist and will be required to support the coordination of team working. Having a positive, enthusiastic and can do attitude with a strong work ethic is important. You must have excellent communication skills, with a good level of competency in Microsoft Office 365 packages. Knowledge of RiO would be advantageous. You will need to support with the scheduling of the weekly MDT that is held on a Thursday and to ensure letters are typed and sent promptly and accurately. You will also be responsible for ensuring MDT medical outcomes are followed up effectively and efficiently. You will also be required at times to liaise with GPs and carers over the phone or via digital means, using Microsoft Teams. There is an expectation for the Medical Secretaries to provide cover for one another during leave and/or periods of sickness.

Working for our organisation Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,800 staff, and serving a population of over 766,000, our people lie at the heart of everything we do. You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England, in an area heralded as a fantastic place to live and work. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of outstanding for well-led and good overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We are also leading the way in transforming care, with multi-million-pound transformation of patient environments and radical redesign of community services. This is the time to join and help redesign our services of the future. We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.

When completing your application, please demonstrate how you meet the role criteria. We can also offer you many staff benefits to help support you which include:

Benefits

• Early access to Psychological Therapies and Physiotherapy
• Competitive annual leave allowance
• Car leasing scheme
• NHS pension scheme
• Free eye tests
• Money saving options through our salary sacrifice scheme
• Discounts on major high street retailers and restaurants