Medical Secretary

NHS; Sheffield; On-site; GBP 26,000 - 30,000; Full time

Job description

Sheffield Teaching Hospitals NHS Foundation Trust

A fantastic opportunity has arisen for a Medical Secretary to work within Specialised Cancer Services. Please note this is a fixed term 12 month contract, internal secondments will be considered.

The main duty of the post will be to provide a high quality and efficient secretarial service to consultant oncologists. This will include clinic management, overseeing clinic preparation and typing of dictations, whilst demonstrating a strong commitment to the Sheffield NHS Teaching Hospitals Foundation Trust's PROUD values.

Main duties of the job

1. A comprehensive secretarial service to the Consultants and the medical teams.
2. Provide information to a whole range of professions involved in cancer care.
3. To be a link and point of contact for both patients and their representatives.
4. Quality and up to date patient case notes which are available.
5. To provide general cover within the medical secretariat as required.
6. Please note: The successful candidate will be heavily involved in the delivery of monthly MDT's alongside secretarial duties.

This vacancy is advertised on a fixed term contract basis for the maximum period of twelve months. Where there is potential, the secondment/fixed term contract may finish early, or in the first instance, the secondment/fixed term contract may be extended due to the internal/external secondment of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and secondments in relation to the substantive post holder.

Please also note any secondment must first be agreed with your current line manager.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of its staff together with the provision of an excellent health and well-being support service.

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Qualifications

• Educated to GCSE level Including English and Mathematics at grades 4/C or above or equivalent qualifications or experience.
• NVQ/OCR level 3 in a relevant field (Business Manager/Customer Service) or equivalent experience.
• Knowledge or qualification in medical terminology.
• Educated to A Level standard or equivalent qualifications or experience.

Further Training

• Clear understanding of patient confidentiality.
• Awareness of medical records issues e.g. Data Protection.

Experience

• Experience in an administrative/clerical role within the NHS.
• Experience of dealing with patients or members of the public over the telephone.
• Audio typing experience.
• Experience of working with patient pathways and the 18 week referral to treatment target.
• Experience of managing a waiting list.
• Experience of STH Trust data systems.
• Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
• Excellent communication and organisational skills.
• Assertive and able to work productively with members of staff at all levels.
• Accuracy of spelling and grammar.
• Methodical approach to work.
• Accurate when dealing with data.

Other Factors

• Ability to work efficiently on own initiative and as part of a team.
• Ability to work calmly under pressure.
• Evidence of working to tight deadlines.
• Being proactive in day-to-day tasks.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Salary: £26,530 to £29,114 a year pro rata for part-time staff.