Medical Secretary

Kent PLC; Royal Tunbridge Wells; On-site; GBP 21,000 - 27,000; Full time

Job summary

Kent and Medway Mental Health NHS Trust is seeking a full-time medical secretary to join the psychiatry team based at Highlands House in Tunbridge Wells. The role focuses on providing a confidential, comprehensive administrative service to the clinical team, including managing diaries and supporting workflow.

The successful candidate will be highly organized with excellent communication skills and strong attention to detail, handling correspondence, procurement tasks, and information requests

Qualifications

• Organised and detail-oriented individual with excellent communication skills.
• Provide a comprehensive secretarial and administrative service to the clinical team.
• Experience in managing diaries and coordinating administrative tasks is desirable.

Responsibilities

• Manage the diaries of medical staff.
• Open and sort incoming emails and post; prepare responses where appropriate.
• Operate bring forward and reminder systems.
• Undertake word processing to a high standard using Trust style and referencing.
• Create reports and presentations using advanced IT skills.
• Develop and maintain electronic and paper filing systems for easy access.
• Act as central point of contact for internal/external callers and manage information dissemination.
• Act as delegated authority for procurement processes using electronic orders.
• Respond to ad-hoc information requests from Trust sources as needed.

Skills

Organised

Communication skills

Attention to detail

Job description

Tunbridge Wells CYPMHS are seeking a full-time medical secretary to join our psychiatry team based at Highlands House.

We are looking for an organised individual with excellent communication skills and a strong attention to detail to provide a comprehensive secretarial and administrative service to our clinical team.

The successful candidate will play a key role in managing patient referrals and supporting clinical workflows while maintaining the highest standards of confidentiality and patient care., Provide a high quality confidential and comprehensive administrative service.

Manage the diaries of medical staff

Open and sort incoming emails and other post in a timely manner, and where appropriate, personally prepare and send responses to correspondence.

Operate bring forward and reminder systems.

Undertake word processing of all documents to a high standard, in an agreed Trust style and using an appropriate referencing system.

Utilise advanced level IT skills to create reports and presentations.

Develop and maintain filing systems (electronic and paper) to ensure effective access to relevant information.

Act as a central point of contact for external and internal callers, making judgements regarding appropriate dissemination of key information.

Act as delegated authority for procurement processes, using electronic order and approval systems.

Respond to ad-hoc requests for information from other Trust sources as agreed by the Manager.

We are Kent and Medway Mental Health NHS Trust. We care for the mental health and wellbeing of people across Kent and Medway.

Our teams support children, young people and adults with a wide range of mental health needs. We also provide specialist services, including all-age eating disorder services and neurodevelopmental assessments for children and young people, such as autism and ADHD.

Because we work across the whole county and across hospital and community settings, we can make care more joined up and easier to access for the people we serve.

Our vision is simple: we are here to help communities not just live with mental illness, but live well. It's why we're passionate about working with communities to make mental health care better for everyone. Everything we do is guided by our values: caring, inclusive, curious and confident.

Join us if you share our passion for better mental health care and want to be part of a team that's working well together.