Medical Secretary

The Rotherham NHS Foundation Trust; Rotherham; On-site; GBP 24,000 - 27,000; Full time

Job summary

A public healthcare provider in Rotherham is looking for a full-time Medical Secretary. The successful candidate will provide efficient secretarial support to consultants, ensuring accurate communication and data management vital for patient care. Applicants should have relevant qualifications and recent experience in a medical setting. A deep understanding of clinical terminology and adherence to data protection is essential. This position offers an annual salary ranging from £24,937 to £26,598, pro rata.

Qualifications

• Experience as a medical secretary including audio transcription.
• Experience in waiting list management.
• Knowledge of Data Protection Act.

Responsibilities

• Provide efficient secretarial service to consultants.
• Manage own workload effectively.
• Type letters and reports with accuracy.

Skills

Medical audio transcription

Microsoft word processing

Spreadsheet packages

Education

GCSE English (Grade C/level 4 or above)

RSA Word Processing

ECDL or equivalent

Tools

Clinical Dictation systems

EPR

Meditech

System One

Job description

We are looking for a motivated, pro-active Medical Secretaryto join our team on a full time basis. You will be responsible to the SeniorSecretary for the provision of an efficient, secretarial service to theConsultants and supporting medical staff, delivered on a scheduled rota basisfrom the office.

Also responsible for the typing of Clinic dictations viaT-Pro system as well as take and type up clinical governance/MDT minutes. Tochase investigations, liaise with internal/external clinical partners to ensureeffective patient care.

This role is 37.5 hours per week, Monday Friday.

Main duties of the job

• To ensure strict confidentiality at all times. Comply withrequirements of Data Protection Act, Access to Health Records Act andlegislation issued in relation to confidential data.
• To prioritise and manage own busy workload in order toprovide an excellent comprehensive and efficient secretarial service to theConsultants and supporting staff, as appropriate.
• To work as part of a team in ensuring the efficient runningof the Department both from the office and from home.
• To ensure close and effective communication with colleagues,patients and their relatives along with external agencies, ensuring electronicdistribution lists are up-to-date.
• To undertake the typing of letters/reports within agreedtime scales for the Consultants and support medical staff which involvesproducing a high number of detailed letters and reports which require a highlevel of accuracy and an understanding of medical terminology.
• To prepare agendas, take, type up Monthly ClinicalGovernance Minutes.
• To provide cover in the office where necessary fordepartmental colleagues in times of annual leave/sickness and to undertakeassociated duties.
• To receive phone calls and take appropriate action ensuringeffective communication is used and timescales are met.
• To ensure relevant clinics are cancelled in a timely mannerby following approved Clinic Cancellation Procedures for periods of Consultantleave/study time or in emergencies due to clinician sickness.

About us

The RotherhamNHS Foundation Trust (TRFT) is a combined acute and community Trust serving ourlocal population of around 270,000 people. Our vision is to always act theright way and be proud to provide exceptional healthcare to the communities ofRotherham

As a Trust weare on a journey to excellence and our people and culture are at the heart ofeverything we do for patients. In the latest NHS Staff Survey, we are thesecond most improved Trust in England for would you recommend the Trust as aplace to work?, and were one of the most improved for staff engagementoverall

But don't justtake our word for it each year hundreds of colleagues receive nominations forour Excellence and Proud awards, showcasing our brilliant people andrecognising their achievements. Our people make a difference to the lives ofpatients every day and we are proud of the improvements we are making

All of our colleagues are key to our journey, and we are continuing to improveour services by upholding the Trusts values of Ambitious, Caring and Together.If you are passionate about making a difference, then please apply to join uson our journey to excellence

Certificates of Sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK (www.gov.uk) band 2 and band 3 roles are no longer eligible for sponsorship.

Job responsibilities

Please see attached the job description and person specificationfor the full details about the role and the responsibilities.

Person Specification

Qualifications

• GCSE English (or equivalent), Grade C/level 4 or above
• RSA Word Processing / OCR Word Processing qualification or equivalent
• ECDL, Clait or equivalent

Experience

• Recent experience working as a medical secretary including medical audio transcription
• Recent experience of Microsoft word processing and spreadsheet packages
• Experience of waiting list management
• Previous secretarial experience
• Previous experience in the organisation of minutes, including minute taking and the typing of minutes and agenda
• Knowledge of the Clinical Dictation systems for typing letters
• Knowledge of clinic management
• Experience of using patient administration system (EPR)/Meditech/System one
• Recent experience using a data base

Knowledge

• Knowledge of the Data Protection Act

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£24,937 to £26,598 a yearPro rata/per annum