Medical Secretary

University Hospitals of North Midlands NHS Trust; Newcastle-under-Lyme; On-site; GBP 21,000 - 27,000; Full time

Job summary

University Hospitals of North Midlands NHS Trust is seeking a Medical Secretary to provide comprehensive administrative support to consultants and junior doctors, ensuring smooth daily operations within the department.

Key duties include managing consultant and junior doctors' diaries, coordinating clinic schedules, liaising with Orthoptics to ensure timely patient care, minute-taking for audits, theatre list management, and general admin such as phone calls, cancellations and rebooking, typing,

Responsibilities

• Managing Consultant's Diary
• Consultant Administration
• Managing Junior's Diary
• Minute Taking
• Clinic Management
• Liaising with Subspecialties
• Managing Theatre Lists
• General Administration
• Team Support

Job description

At present, University Hospitals of North Midlands is unable to offer visa sponsorship for Band 2 to Band 4 roles, as these positions do not meet the minimum salary and skill thresholds required under UK Visas and Immigration (UKVI) regulations.
The Medical Secretary will provide comprehensive administrative support to consultants and junior doctors, ensuring smooth daily operations within the department.
Key responsibilities include managing consultant and junior doctors' diaries, coordinating clinic schedules, and liaising with subspecialties, particularly Orthoptics, to ensure patients receive timely care.
The role involves minute-taking for audits, managing theatre lists, and ensuring patient appointments are scheduled efficiently. The postholder will also handle general administrative tasks such as phone calls, appointment cancellations and rebooking’s, typing correspondence, and managing waitlists and results.
Flexibility is key, as the role includes covering for team members during periods of annual leave or sickness. This position is essential in maintaining effective communication and supporting clinical teams in delivering high-quality patient care.

• Managing Consultant's Diary
• Consultant Administration
• Managing Junior's Diary
• Minute Taking
• Clinic Management
• Liaising with Subspecialties
• Managing Theatre Lists
• General Administration
• Team Support

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
For further details / informal visits contact: Name: Alicia Day Job title: Operational Service Manager - Ophthalmology Email address: [e-mail]