Medical Secretary

www.healthjobsuk.com - jobboard; Merthyr Tydfil; On-site; GBP 26,000 - 30,000; Full time

Job summary

A leading health employer in Merthyr Tydfil is seeking a Medical Secretary for the Obstetrics and Gynaecology Team. The role requires managing clinical correspondence, scheduling, and effective communication with patients and healthcare providers. Ideal candidates will have relevant qualifications and previous secretarial experience, contributing to a dynamic healthcare setting.

Qualifications

• Experience in a secretarial role and within a busy and/or hospital environment.
• Knowledge of University Health Board procedures.
• Welsh speaking/listening skills at Level 3 or above valued.

Responsibilities

• Transcribe medical correspondence and audio typing.
• Manage Consultant’s diaries and surgical scheduling.
• Liaise with patients and external partners effectively.

Skills

Typing

Communication

Time Management

Education

RSA/OCR Level III or equivalent

Medical Secretary qualification (AMSPAR)

Good standard of education

Job description

Employer Cwm Taf Morgannwg University Health Board Employer type NHS Site Prince Charles Hospital Town Merthyr Tydfil Salary £26,928 - £29,551 per annum pro rata Salary period Yearly Closing 24/07/2025 23:59

Medical Secretary

NHS AfC: Band 4

We provide healthcare services to people living in Bridgend, Merthyr Tydfil and Rhondda Cynon Taf county borough areas, serving a population of around 450,000. We are ideally situated between Wales’s capital city, Porthcawl to the west, and the stunning scenery in the Brecon Beacons.

Our vision is to care for our communities and patients by preventing ill-health, promoting better health, providing excellent services and reducing the need for inpatient care wherever possible through the provision of strengthened home, primary and community care.

We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, sex, sexual orientation, gender identity/reassignment, race/nationality, religion/belief, disability, pregnancy and maternity and marriage and civil partnership.

Cwm Taf Morgannwg is a Living Wage Employer.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

All applicants are invited to apply in Welsh or English, and no preference will be given toapplications submitted in either language.

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed

Job overview

The post holder will work independently to provide a secretarial and administrative office function to the Obstetrics and Gynaecology Team. Duties will include transcribing medical correspondence, audio typing, undertaking mail and filing duties, retrieving patient’s medical notes, and scheduling of theatre cases on TOMS system.

They will provide the relevant information to the Waiting List Team as and when required, dealing with patients, relatives, carers and external partners on a regular day to day basis using tact and diplomacy.

English and/or Welsh speakers are equally welcome to apply

Main duties of the job

The principal accountabilities of this post are:

· Plan own day to day tasks and duties.

· Undertake routine typing and audio typing of clinical correspondence.

· Manage Consultant’s diaries.

· Prioritise results, organise clinical activity and patient admissions.

· Liaise with patients, General Practitioners and other Health Boards/Trusts to arrange ongoing treatment and care.

Welsh Skills Desirable: This post is advertised as Welsh Desirable. This doesn’t mean essential; whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isn’t ‘fluency’, just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health.

Working for our organisation

Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.

We live by our core values:

• We listen, learn and improve
• We treat everyone with respect
• We all work together as one team

We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.

Detailed job description and main responsibilities

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click 'Apply Now' to view details in Trac.

Person specification

Knowledge

• RSA/OCR Level III or equivalent level of knowledge, skills and experience
• Good standard of education
• Medical Secretary qualification eg. AMSPAR
• Knowledge of University Health Board procedures
• Welsh language speaking/listening skills at Level 3 or above

Experience

• Previous experience in a secretarial role
• Experience of working in a busy environment
• Experience of working in a hospital environment

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

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