Medical Secretary

NHS; Leeds; On-site; GBP 40,000 - 60,000; Part time

Job summary

A healthcare practice in Leeds is seeking a part-time Medical Secretary to manage correspondence, patient referrals, and support GPs. The ideal candidate should have strong typing skills, familiarity with dictaphone work, and the ability to maintain confidentiality in a busy environment. This position offers a supportive team atmosphere with flexible hours.

Benefits

Opportunity to join NHS Pension scheme

Four weeks annual leave pro rata

Qualifications

• Experience in secretarial work, ideally in a healthcare setting.
• Ability to work under pressure and maintain confidentiality.
• Competence in using computer systems.

Responsibilities

• Manage daily correspondence, including dictated letters.
• Create and manage patient referrals and appointments.
• Coordinate communication with various departments and external parties.

Skills

Sound professional Typing Skills

Dictaphone work

Good Letter composition

Education

Good standard of education up to GCSE

Job description

Job summary

We are pleased to release this exciting opportunity for an experienced Medical Secretary to take on a position ideal for someone to join us from either a Practice base or direct from a hospital to join our Practice and complement our existing secretarial operaqtion. We are a hardworking, rapidly moving, pro-active, high achieving Practice with two sites on the A64 York Road.

We are looking for a candidate to work 25 to 30 hours a week, Monday to Friday afternoons who possess a good grasp of computer skills as well as sound experience of secretarial work, typing and routine office administration. The ability to work under you own initiative, as well as being part of a team is essential as this is pressured environment. We are looking for the candidate who can demonstrate that they are reliable, competent and have the ability to work in an office efficiently whilst demonstrating absolute patient confidentiality.

You will be able to work with a secretarial manager, demonstrating forward thinking and initiative, secretarial skills and decision-making choices when dealing with patients. Your role is integral to contributing to the safe and smooth running of the Practice.

Knowledge of SystmOne clinical system would be an advantage but not essential as would a broad understanding of the referral system too. Training will be built into the position with a start date in August to September 2025.

For further details e-mail Justin Park Practice at [e-mail]

Main duties of the job

Deal with the daily incoming and outgoing correspondence, letters and GPs dictated letters.

Create Referrals for patients.

Set up and chase patient hospital and practice appointments.

Authorisation of information to DVLA, Benefits Office, Parking Badge Permits and Bus Passes.

Notification letters for Patient Referrals to Consultants within the NHS and Privately.

Write requesting Patient Authorisation to forward on their medical notes to solicitors, Police

Authority, CICA etc.

Correspondence with solicitors dealing with patients accident claim forms.

Photocopy Patient medical records as requested.

Arrange and co-ordinate the Choose and Book system for patients being referred.

Cover Rookwood Avenue Medical Centre when their secretary is on holiday or absent.

Carry out correspondence relating to GP Registrars.

About us

We are a 6 Partner, 2 Site, SystmOne, GMS Practice with 8500 patients and we are looking to recruit you to work in this successful training practice in North East Leeds. We have no nursing home patients, low visiting rates, we are not operating Extended Hours, offer four weeks annual leave pro rata and the opportunity of joining an NHS Pension scheme

You must be motivated, wanting to join a happy and cohesive team, have a committed, flexible and approachable outlook with the desire to deliver high quality patient health care in a supportive environment.

Details Date posted

01 August 2025

Pay scheme

Other

Salary

£12.21 an hour

Contract

Permanent

Working pattern

Part-time

Reference number

A3478-25-0001

Job locations

846 York Road

Leeds

West Yorkshire

LS14 6DX

Job description Job responsibilities

Dr. Laybourn & Partners. - Job Description for Medical Secretary.

JOB CONTEXT:

TITLE: Secretary.

COMPANY: Dr. Laybourn & Partners.

REPORTS TO: Practice Manager.

BASED AT: York Road and Rookwood.

WORKING HOURS: Your hours of work will be dictated by the requirements of the department, but your usual working pattern will be six hours per day Monday to Friday

PURPOSE OF YOUR JOB: Provide secretarial services to GPs to ensure the smooth running of the administration support mechanism is in place at all times.

RESPONSIBILITIES AND RELATIONSHIPS:

STAFF REPORTING TO YOU: None

ANNUAL BUDGET: None

OTHER RESOURCES: IT Computers, Dictaphones, Telephone Communications.

INTERNAL RELATIONSHIPS: Doctors, Nurses, HCAs and Staff.

EXTERNAL RELATIONSHIPS: Patients, Hospitals, LTHT, PCT, Visiting Clinical Staff, WYCSA, Contracted Workers, Solicitors, Social Security Depts, SystmOne.

TERMS OF EMPLOYMENT: See Practice Terms and Conditions.

MAIN ACTIVITIES:

Patient Contact:

Arrange patient medicals.

Deal with desk enquiries and patient telephone calls when necessary.

Set up referrals for patients.

Administration:

Deal with the daily incoming and outgoing correspondence, letters and GPs dictated letters.

Set up and chase patient hospital and practice appointments.

Authorisation of information to DVLA, Benefits Office, Parking Badge Permits and Bus Passes.

Notification letters for Patient Referrals to Consultants within the NHS and Privately.

Write requesting Patient Authorisation to forward on their medical notes to solicitors, Police

Authority, CICA etc.

Correspondence with solicitors dealing with patients accident claim forms.

Photocopy Patient medical records as requested.

Arrange and co-ordinate the Choose and Book system for patients being referred.

Cover Rookwood Avenue Medical Centre when their secretary is on holiday or absent.

Carry out correspondence relating to GP Registrars.

Specific Skills:

Dictaphone.

Shorthand and Typing.

IT set up and running of systems and hardware.

Letter composition.

Financial:

Raise invoices for work undertaken and reports written by GPs and chase their payment.

Operate the Medical Centres Petty Cash expenditure and reconciliation.

Health and Safety:

Observe and adhere to all Legislative rulings made in relation to The Practice.

Maintain the levels of all Health and Safety Legislation required within The Practice.

Observe The Practice Fire Code and Drill procedures.

Stay advised of the current Practice Risk Assessments and advise The Practice Manager of any

risks that you might observe.

Observe all procedures laid out by The Practice, such as COSHH, PAT Testing, RIDDOR,

Manual Handling and VDU Usage.

Know how to react to the Panic Alarm system installed in all areas of the Medical Centre.

Job description Job responsibilities

Dr. Laybourn & Partners. - Job Description for Medical Secretary.

JOB CONTEXT:

TITLE: Secretary.

COMPANY: Dr. Laybourn & Partners.

REPORTS TO: Practice Manager.

BASED AT: York Road and Rookwood.

WORKING HOURS: Your hours of work will be dictated by the requirements of the department, but your usual working pattern will be six hours per day Monday to Friday

PURPOSE OF YOUR JOB: Provide secretarial services to GPs to ensure the smooth running of the administration support mechanism is in place at all times.

RESPONSIBILITIES AND RELATIONSHIPS:

STAFF REPORTING TO YOU: None

ANNUAL BUDGET: None

OTHER RESOURCES: IT Computers, Dictaphones, Telephone Communications.

INTERNAL RELATIONSHIPS: Doctors, Nurses, HCAs and Staff.

EXTERNAL RELATIONSHIPS: Patients, Hospitals, LTHT, PCT, Visiting Clinical Staff, WYCSA, Contracted Workers, Solicitors, Social Security Depts, SystmOne.

TERMS OF EMPLOYMENT: See Practice Terms and Conditions.

MAIN ACTIVITIES:

Patient Contact:

Arrange patient medicals.

Deal with desk enquiries and patient telephone calls when necessary.

Set up referrals for patients.

Administration:

Deal with the daily incoming and outgoing correspondence, letters and GPs dictated letters.

Set up and chase patient hospital and practice appointments.

Authorisation of information to DVLA, Benefits Office, Parking Badge Permits and Bus Passes.

Notification letters for Patient Referrals to Consultants within the NHS and Privately.

Write requesting Patient Authorisation to forward on their medical notes to solicitors, Police

Authority, CICA etc.

Correspondence with solicitors dealing with patients accident claim forms.

Photocopy Patient medical records as requested.

Arrange and co-ordinate the Choose and Book system for patients being referred.

Cover Rookwood Avenue Medical Centre when their secretary is on holiday or absent.

Carry out correspondence relating to GP Registrars.

Specific Skills:

Dictaphone.

Shorthand and Typing.

IT set up and running of systems and hardware.

Letter composition.

Financial:

Raise invoices for work undertaken and reports written by GPs and chase their payment.

Operate the Medical Centres Petty Cash expenditure and reconciliation.

Health and Safety:

Observe and adhere to all Legislative rulings made in relation to The Practice.

Maintain the levels of all Health and Safety Legislation required within The Practice.

Observe The Practice Fire Code and Drill procedures.

Stay advised of the current Practice Risk Assessments and advise The Practice Manager of any

risks that you might observe.

Observe all procedures laid out by The Practice, such as COSHH, PAT Testing, RIDDOR,

Manual Handling and VDU Usage.

Know how to react to the Panic Alarm system installed in all areas of the Medical Centre.

Person Specification Qualifications Essential

• Good standard of education up to GCSE
• Sound professional Typing Skills
• Dictaphone work.
• Good Letter composition.

Desirable

• IT set up and running of systems and hardware.
• Raise invoices for work undertaken and reports written by GPs and chase their payment.
• 2 Operate the Medical Centres Petty Cash expenditure and reconciliation.

Person Specification Qualifications Essential

• Good standard of education up to GCSE
• Sound professional Typing Skills
• Dictaphone work.
• Good Letter composition.

Desirable

• IT set up and running of systems and hardware.
• Raise invoices for work undertaken and reports written by GPs and chase their payment.
• 2 Operate the Medical Centres Petty Cash expenditure and reconciliation.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details Employer name

Dr S Laybourn and Partners

Address

846 York Road

Leeds

West Yorkshire

LS14 6DX

Employer's website

https://www.leedsgps.com/ (Opens in a new tab)

Employer details Employer name

Dr S Laybourn and Partners

Address

846 York Road

Leeds

West Yorkshire

LS14 6DX

Employer's website

https://www.leedsgps.com/ (Opens in a new tab)