Medical Secretary

Circle Health Group Limited – Monthly; Huddersfield; On-site; GBP 22,000 - 27,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Private Pension Scheme

Private Healthcare Scheme

Friends & Family Hospital Discounts

Family Friendly policies

Life insurance

Wellbeing resources

Training and development opportunities

Job summary

Circle Health Group's Huddersfield Private Hospital is hiring a Medical Secretary to join the Medical Secretaries department. This full-time role runs 37.5 hours per week with a flexible shift pattern.

You will support consultants with diary management, dictation transcription, appointments and billing liaison, delivering accurate clinical paperwork and high‑quality administrative service.

Qualifications

• Proven experience in a medical secretarial or administrative role within a healthcare setting.
• Excellent typing and transcription skills, including experience with audio dictation.
• Strong knowledge of medical terminology and clinical correspondence formatting.
• Excellent communication and interpersonal skills, with a professional and patient‑centred approach.
• High level of accuracy and attention to detail.
• Proficient in Microsoft Office and healthcare systems (e.g., PAS, EPR, Dictation software).
• Ability to manage competing priorities in a busy clinical environment.

Responsibilities

• Provide dedicated secretarial support to one or more consultants, including diary management, clinic preparation, and transcription of clinical correspondence.
• Type letters, reports, and medical documentation from audio dictation or handwritten notes with a high level of accuracy.
• Liaise with patients to confirm appointments, investigations, admissions, and follow-up arrangements.
• Manage consultants' diaries, including scheduling outpatient clinics, theatre lists, and meetings.
• Maintain accurate patient records, including uploading correspondence to electronic health records or paper files as needed.
• Prepare and process consultant invoices and ensure accurate billing for private patients in collaboration with finance teams.

Skills

Medical secretarial experience

Typing & transcription

Medical terminology

Communication

Attention to detail

Microsoft Office

Healthcare systems (PAS, EPR)

Dictation software

Tools

Microsoft Office

PAS

EPR

Dictation software

Job description

Medical Secretary Huddersfield Private Hospital 37.5 Hours & Permanent Salary: £24,947.00 per year

Huddersfield Private Hospital is part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

We have an opportunity for a Medical Secretary to join their team of staff in the Medical Secretaries department. This is a full time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern.

Duties of this role include:

• Provide dedicated secretarial support to one or more consultants, including diary management, clinic preparation, and transcription of clinical correspondence.
• Type letters, reports, and medical documentation from audio dictation or handwritten notes with a high level of accuracy.
• Liaise with patients to confirm appointments, investigations, admissions, and follow-up arrangements.
• Manage consultants' diaries, including scheduling outpatient clinics, theatre lists, and meetings.
• Maintain accurate patient records, including uploading correspondence to electronic health records or paper files as needed.
• Prepare and process consultant invoices and ensure accurate billing for private patients in collaboration with finance teams.

Applicants should meet the following criteria:

• Proven experience in a medical secretarial or administrative role within a healthcare setting.
• Excellent typing and transcription skills, including experience with audio dictation.
• Strong knowledge of medical terminology and clinical correspondence formatting.
• Excellent communication and interpersonal skills, with a professional and patient‑centred approach.
• High level of accuracy and attention to detail.
• Proficient in Microsoft Office and healthcare systems (e.g., PAS, EPR, Dictation software).
• Ability to manage competing priorities in a busy clinical environment.

Salary & Benefits

• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Pension Scheme
• Private Healthcare Scheme for treatment at our hospitals, covering pre‑existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non‑contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities …and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.

To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy

At Circle Health Group, we believe healthcare should be personal, accessible and outstanding. As the UK’s largest private hospital group, with over 50 locations nationwide, Circle Health Group bring world‑class consultants, cutting edge facilities, and care without the wait. Your health, your choice – we make it happen.

We’re also passionate about out people. With private medical cover, flexible working hours, wellbeing support and career development opportunities, being just a few of the fantastic benefits on offer, we give our teams everything they need to thrive. Together, we’re shaping the future of healthcare.