Medical Secretary

NHS National Services Scotland; Hamilton; On-site; GBP 25,000 - 30,000; Full time

Job summary

A healthcare provider in Scotland is seeking a Medical Secretary to provide administrative support in the Lanarkshire Weight Management Service. The ideal candidate will have at least two years of secretarial experience and excellent organizational skills. This full-time role offers a fixed-term contract of 22 months with competitive benefits including annual leave and NHS pension.

Benefits

A minimum of 27 days annual leave

Membership of NHS Pension Scheme

Occupational health services

Employee counselling services

Work-life Balance policies

Qualifications

• Minimum requirement of two years secretarial experience in an equivalent position.
• Post holder must have a high level of accuracy and efficiency.

Responsibilities

• Provide comprehensive secretarial and administrative support.
• Assist in the development of processes and disseminate information.
• Support workload management for patient interventions and data collection.

Skills

Excellent organisation skills

Proficient IT Skills

Excellent oral and communication skills

Excellent time management skills

Ability to work under pressure

Education

RSA3/SQV3/NC in Secretarial Studies or equivalent

Working towards ECDL or equivalent

Tools

Microsoft Office

Job description

The Role

NHS Lanarkshire is looking to recruit a Medical Secretary based in Beckford Street.

The post holder will provide and contribute to the development of the Lanarkshire Healthy Lifestyle & Weight Management Service (LHLWMS), by providing comprehensive secretarial and administrative support and providing assistance to the Team developing processes, disseminating information, monitoring accuracy and implementing remedial systems.

The A&C team are central to the effective running of the LHLWMS. The demand for the service is predicted to increase, as will the complexity of A&C tasks required to support the operations of the service as new programmes are brought online and more complex patient pathways are put in place. The post holder will support requirements of the LHLWMS and the workload that will be associated with moving patients through the various interventions and the associated data collection & management processes.

The post holder will directly report into the Assistant Operational Service Manager and will cover in her absence. There is a high level of accuracy and efficiency required within this role due to the nature of work being carried out.

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we'll need you to bring

• RSA3/SQV3/NC in Secretarial Studies or equivalent
• Minimum requirement of two years secretarial experience in an equivalent position.
• Proficient IT Skills which include a full working knowledge of Microsoft office packages.
• Excellent organisation skills and the ability to prioritise and work on own initiative.
• Excellent oral and communication skills.
• Excellent time management skills.
• Ability to work under pressure.
• Post holder should possess or be working towards ECDL or equivalent.

Contract type

Fixed Term or Secondment for 22 Months

Full time

37 hours

Please note this is a fixed term post for 22 Months. Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment. The employee MUST already have written agreement from their line manager to be released on a secondment before applying for the post.

Location

This role will be based in Lanarkshire Weight Management Service within Beckford St .

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Looking to find out more?

If you’re looking to find out more, then we would love to hear from you!

Please contact Sarah Wilson, Assistant Operational Service Manager on [e-mail]

For enquiries regarding the application form or recruitment process, please contact Marion Bisset, Recruitment Administrator on [e-mail] (Please remember to include the job title and reference number in your email)

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshire’s benefits include:

• A minimum of 27 days annual leave increasing with length of service

• A minimum of 8 days of public holidays

• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)

• Paid sick leave increasing with length of service

• Occupational health services

• Employee counselling services

• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If you’re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information for Applicants

• Posts close at midnight on the indicated date. However, if there are a high level of interest in this position, we may close the advert once sufficient applications are received. Please complete and submit your application early.
• For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• Please check your e-mail regularly (including junk & spam folders) as well as your Jobtrain account for updates.
• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent—regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.

*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Right to Work within the UK

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.

We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

Please note that all Band 1 and Band 2 posts are not eligible for sponsorship through the Skilled Worker route.