Medical Secretary

NHS National Services Scotland; Ayr; On-site; GBP 22,000 - 30,000; Full time

Job summary

NHS Ayrshire and Arran is seeking a Medical Secretary to deliver a comprehensive secretarial service to clinical teams at University Hospital Ayr. The role involves liaising with various stakeholders to support patient care and requires strong audio-typing and communication skills. Candidates need to demonstrate professional experience in a medical environment and the ability to work effectively in a team. The position offers 37 hours per week with a commitment to a caring, safe, and respectful culture.

Qualifications

• Must possess accurate audio-typing skills.
• Experience in a secretarial role essential.
• Ability to work independently and collaboratively.

Responsibilities

• Provide medical secretarial service to clinical teams.
• Liaise with GP's, patients and relatives for patient care.
• Ensure accurate communication of patient episodes.

Skills

Accurate audio-typing skills

Secretarial experience

Microsoft Software Packages

Ability to communicate clearly

Accurate note taking

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position:

An exciting opportunity has arisen for a Medical Secretary based at University Hospital Ayr.

What you will do:

Provide a medical secretarial service to the clinical or sub specialty team serving the patient population of Ayrshire and Arran through the provision of specialist in-patient, day case and out-patient services. Provide advice to medical and paramedical personnel, patients and other relevant parties on matters pertinent to individual units. To liaise with GP’s, patients, relatives and other relevant parties to ensure up-to-date information on episodes of patient care and future planning of clinical treatment. To liaise with professional staff in other disciplines and community settings to share best practice for care and follow-up of related conditions in individual units.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

• Accurate audio-typing skills.

• Secretarial experience

• Microsoft Software Packages

• Ability to work individually in a team setting.

• Accurate note taking, e.g Shorthand/speed writing

• Ability to communicate clearly and sensitively with a wide range of disciplines/general public.

• Ability to work in a team environment or on own initiative.

For further information on the requirements for the role please click the link below to view the person specification

Hours:

Post 1: 37 hours per week

Post 2: 37 hours per week

If you would like to find out more about the role, please contact [e-mail]

ADDITIONAL INFORMATION FOR OVERSEAS CANDIDATES

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

The Recruitment Team are unable to answer individual queries at application stage about this, please visit here for further information.

ADDITIONAL INFORMATION FOR ALL CANDIDATES

You should apply for this post by completing the application process on JobTrain.

• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and also your JobTrain account for updates.
• Please contact JobTrain Candidate Support Hub: https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
• We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk

We are unable to provide sponsorship for bank contracts.