Medical Rostering Project Manager

Uhmb; Kendal; Hybrid; GBP 40,000 - 48,000; Full time

Job summary

University Hospitals of Morecambe Bay is seeking an experienced Medical Rostering Project Manager to lead the implementation of the Trust's medical e-rostering programme. The role focuses on rostering compliance, workforce planning and system embedding across services.

You will coordinate planning, data migration, training and benefits realisation, supporting about 900 medical staff, with a hybrid working pattern and a fixed-term 12-month contract.

Qualifications

• Degree level qualification or equivalent experience in Workforce, Business Administration, Information Systems, Project Management or related subject.
• Evidence of continuous professional development.
• Advanced IT qualification or equivalent practical experience.
• Master's degree or equivalent experience
• NHS workforce, medical staffing or e-rostering experience
• Allocate/Health Roster accreditation or equivalent workforce systems certification.

Responsibilities

• Lead the implementation, optimisation and continuous development of medical rostering and workforce deployment systems across the Trust.
• Drive the full utilisation of digital workforce solutions, including the Loop application and associated e-rostering technologies.
• Manage workforce transformation projects that improve productivity, patient safety, staff experience and operational effectiveness.
• Provide expert advice on workforce planning, roster governance and medical workforce deployment to senior stakeholders across the organisation.
• Analyse complex workforce data and produce meaningful reports to support informed decision-making and service improvement.
• Lead system upgrades, developments and quality assurance processes, ensuring benefits are realised and embedded into operational practice.
• Build strong collaborative relationships with clinicians, managers, workforce teams, finance colleagues and external system providers. Develop and deliver training, guidance and support for managers and system users, helping to improve roster quality and workforce planning capability.
• Ensure workforce systems and processes remain compliant with national NHS standards, guidance and Trust objectives.
• Champion innovation and continuous improvement, identifying opportunities to enhance workforce utilisation and support organisational priorities

Skills

Advanced Microsoft Office

Excel

Power BI

PowerPoint

Database management

Communication skills

Project management

Education

Degree level qualification or equivalent in Workforce/Business Admin/Information Systems/PM

Master's degree or equivalent experience

Evidence of continuous professional development

Tools

HealthRoster

ESR

eJobPlan

Allocate

Job description

Main area Administration Grade NHS AfC: Band 6 Contract Fixed term: 12 months (Secondment Opportunity) Hours Full time - 37.5 hours per week (Hybrid Working) Job ref 331-X0751026

Site University Hospitals of Morecambe Bay Town Kendal Salary £39,959 - £48,117 per annum Salary period Yearly Closing 20/10/2026 23:59

''Creating a great place to be cared for and a great place to work''

University Hospitals of Morecambe Bay has a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups – including BAME, LGBT+ and people with a disability.

Job overview

This is a fixed-term 12-month contract or secondment opportunity (subject to line manager approval)

We are seeking an enthusiastic and experienced Medical Rostering Project Manager to lead the implementation of the Trust's Medical e-Rostering Programme. This newly established role has been created to support the delivery of a key workforce transformation project, approved through the Trust's governance process, aimed at improving medical workforce planning, rostering compliance, operational efficiency and staff experience.

The postholder will be responsible for managing the successful implementation of a Trust-wide medical e-rostering solution, working closely with clinical, operational and corporate teams to ensure the system is embedded effectively across services. The role will coordinate project planning, stakeholder engagement, data migration, system configuration, training and benefits realisation throughout the project lifecycle.

Working as part of the Medical Workforce team, the Project Manager will play a key role in supporting the onboarding of approximately 900 medical staff onto the new platform and ensuring delivery against agreed project milestones.

This is an exciting opportunity to contribute to a major digital transformation programme that will help deliver safer, more sustainable and efficient medical workforce management across the Trust

Main duties of the job

As our Medical Rostering Project Manager, you will:

• Lead the implementation, optimisation and continuous development of medical rostering and workforce deployment systems across the Trust.
• Drive the full utilisation of digital workforce solutions, including the Loop application and associated e-rostering technologies.
• Manage workforce transformation projects that improve productivity, patient safety, staff experience and operational effectiveness.
• Provide expert advice on workforce planning, roster governance and medical workforce deployment to senior stakeholders across the organisation.
• Analyse complex workforce data and produce meaningful reports to support informed decision-making and service improvement.
• Lead system upgrades, developments and quality assurance processes, ensuring benefits are realised and embedded into operational practice.
• Build strong collaborative relationships with clinicians, managers, workforce teams, finance colleagues and external system providers. Develop and deliver training, guidance and support for managers and system users, helping to improve roster quality and workforce planning capability.
• Ensure workforce systems and processes remain compliant with national NHS standards, guidance and Trust objectives.
• Champion innovation and continuous improvement, identifying opportunities to enhance workforce utilisation and support organisational priorities

Working for our organisation

We operatefrom three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, andUlverstonCommunity Health Centre.

FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.

WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.

All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies,daycase and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.

Our Community Service for adults are provided in people's homes ,community centres, clinics, GP Practices, community hospitals. Our aim is to work with people to help them remain independent , improve their health and manage their conditions through high quality care , advice and support.

Detailed job description and main responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about University Hospitals of Morecambe Bay visiting our website https://www.uhmb.nhs.uk/

Person specification

Qualifications

• Degree level qualification or equivalent experience in Workforce, Business Administration, Information Systems, Project Management or related subject.
• Evidence of continuous professional development.
• Advanced IT qualification or equivalent practical experience.
• Master's degree or equivalent experience
• NHS workforce, medical staffing or e-rostering experience
• Allocate/Health Roster accreditation or equivalent workforce systems certification.

Experience

• Significant experience of workforce systems, rostering, workforce information or operational service management.
• Experience of leading workforce or digital transformation projects within a large complex organisation
• Experience of developing reports, dashboards and performance metrics to support decision making.
• Experience of stakeholder engagement and influencing change across multiple professional groups
• NHS workforce, medical staffing or e-rostering experience
• Experience of implementing workforce systems including HealthRoster, ESR, eJobPlan, SafeCare or equivalent

Knowledge

• Knowledge of NHS workforce standards, safe staffing principles and workforce governance.
• Knowledge of workforce planning, rostering, workforce deployment and establishment management principles.
• Knowledge of NHS operational and financial performance frameworks
• Understanding of ESR, HealthRoster, Allocate products and workforce reporting tools

Skills

• Advanced Microsoft Office skills, particularly Excel, Power BI, PowerPoint and database management.
• Excellent verbal and written communication skills, including report writing and presentation skills.
• Advanced organisational and project management skills with the ability to manage multiple priorities and competing deadlines

Personal Attributes

• Ability to build effective working relationships with a wide range of stakeholders.
• Enthusiastic, proactive and solutions focused approach.

PLEASE NOTE THAT SHORTLISTED APPLICANTS WILL BE CONTACTED BY EMAIL.

Internal only posts are only open to employees of UHMBT and this does not include employees of OneLSC working in our hospitals.

The trust promotes flexible working opportunities where ever possible to enable staff to balance their work and home life. We are committed to Equal Opportunities and aim to be EffortlesslyInclusive .

The trust operates a No Smoking Policy.
Only those applicants who demonstrate clearly how they meet our Person Specification will be shortlisted for Interview.
We reserve the right to close a job advert early where sufficient applications have been received.
We do not offer interview expenses to shortlisted candidates unless indicated in the advert
If the post is subject to Disclosure & Barring Service checking, there is a charge of £41.00 for Enhanced and £20.00 for Standard & Basic clearance and additional to this a £4.90 administration fee will be made to the successful candidate(s). This currently only applies to roles Band 6 and above and Medical & Dental posts.

Anyone newly appointed to the trust under the Agenda For Change contract, will be subject to the completion of a satisfactory 4 month probationary period. This will give the new staff member an opportunity to become familiar with the role and working environment.

We have introduced a new system called Pre-Onboarding, specifically to support you right the way through to your first few months in your new role with us atUHMB. This bespoke site has lots of useful information to help you settle into your new roleincluding: what to expect from the recruitment clearances process, where to get a uniform, when you'll get paid etc. As well as information on a number of our services i.e. Infection Prevention, Anti-fraud, Inclusion and Diversity, Care Certificates and much more. To access click on this link https://www.uhmb.nhs.uk/uhmbt-pre-onboarding .

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